Office Assistant - International Programs - CONTINUING

Job Title

Office Assistant – International Programs (Continuing)

Reporting to the Director of International Student Programs, the Office Assistant provides a wide range of clerical and administrative services to support the efficient operation of the department.

Salary: $29.60 per hour.

• Perform administrative and secretarial duties with minimal direction, including typing, proofreading, duplicating, photocopying, collating, and filing documents.
• Compose and prepare routine correspondence and keep the office area tidy and presentable.
• Process agent applications, collect business licenses, and send agent agreements, brochures, and certificates; maintain agent information in the database.
• Collect and prepare legal documents for student study permit renewals and visiting parent visa renewals.
• Process travel, invitation, and attendance letters, certificates, and other documentation; forward student medical information to schools.
• Maintain student records, enter data into the ISP student record system and MyEd BC, forward requests to the director and schools, and liaise between agents, schools, parents, and homestay parents.
• Generate student lists and assist in developing new forms and processes.
• Perform reception duties and respond to inquiries by telephone, e-mail, and in person.
• Assist with registration of new students.
• Monitor and prepare monthly payments of homestay fees from host families.
• Organize couriers and track shipping of brochures and other materials to agents and overseas fairs.
• Order supplies, maintain inventory levels, receive and check orders, and authorize payment.
• Provide back‑up support to the International Student Programs Assistant, Admissions Officer, and other department members as needed.
• Stay current with changing technology, practices, and equipment.
• Monitor incoming communication and direct walk‑ins to the appropriate department.
• Perform related duties as assigned.

• Successful completion of a secondary school graduation program or equivalent.
• Completion of a post‑secondary office administration program (equivalent to 8 months).
• Minimum of one year recent and relevant clerical/administrative experience, including word processing, spreadsheets, and database applications.
• Proven ability to use and learn a variety of computer programs and applications.
• Ability to work independently and set priorities.
• Use initiative and independent judgement within scope of responsibility.
• Ability to handle high volume of detailed secretarial work quickly and accurately.
• Excellent interpersonal, communication, and organizational skills.
• Judgement, tact, and patience when providing information to foreign agents, students, and parents.
• Ability to operate a variety of office equipment.
• Physical ability to perform the duties required.

Delta School District is committed to fostering an inclusive and diverse environment. We encourage applications from individuals of all backgrounds, and we actively seek to create a workplace that accommodates the needs of all employees, including those with disabilities.

If you require any accommodations during the application or interview process, please contact Human Resources at hu