Intermediate Accountant - Continuing Education - Continuing Job Delta area,BC Canada,Finance & Banking

SUMMARY

Reports to and works under the direction of the Director of Continuing Education. Performs accounting and clerical duties to support the financial, purchasing and budgeting functions of Continuing Education.

DUTIES

Monitors and maintains computerized accounting system for program accounts; develops accounting procedures for new programs; reviews daily transactions for appropriate application of accounting principles; develops customized reports.

Collects cash and cheques, issues receipts; prepares and makes bank deposits; issues cheques; reconciles bank statements; follows up on NSF cheques and declined credit card transactions; prepares monthly and year end trial balance, GST & PST reports; maintains and reconciles petty cash fund.

Regularly monitors, reconciles and analyzes financial data taking into consideration known and future expense transactions to determine if there are any irregularities or areas of concern. Prepares correcting and transfer journal entries and budget transfers required as a result of the account analysis and reconciliation. Financial data includes:
Class System information and financial reports prepared by Financial Services; data in the financial accounting system; purchasing (encumbrance) system; payroll system, etc. Monitors expenditure levels to ensure conformity to approved budget allocations; prepares monthly program financial summaries and reviews monthly financial results with administrator and/or Director of Finance. Liaises with Vice Principal, Continuing Education, Summer School Principal, Program Coordinators, Director of Curriculum & Instruction.

Performs department specific year end procedures.

Performs purchasing duties. Prepares approved purchase orders and receives supplies; verifies orders received and invoices; contacts suppliers; codes invoices and verifies expense claims; reconciles procurement card monthly. Presents documents to administrator for approval. Maintains inventory of supplies and equipment; prepares orders.

Prepares invoices for and makes payments to instructors and consultants, prepares and maintains accounts receivables invoices, ensuring timely collection of outstanding amounts, regularly prepares a report on the accounts receivable and reviews this with the administrator and/or Director of Finance.

Assists the administrator and/or Director of Finance in the preparation of the annual program budgets and accompanying documents.

Compiles and analyses program statistics. Assists the administrator and consultants with the analysis of research data. Assists with the completion of the annual Performance Outcomes Report.

Acts in a relief capacity for all other duties in the Continuing Education office including Student Records, Facility Rentals and Student Registration; is familiar with the computer systems for those areas.

May be required to provide relief receptionist duties and perform general clerical duties. Responds to a wide variety of external/internal inquiries by email, telephone and in person.

Remains current with changing technology, practices, accounting concepts (GAAP for not-for-profit organizations), Ministry and District policies and guidelines, taxes (PST/GST/HST) and equipment.

Maintains confidentiality of sensitive information.

Performs other related duties as required.

QUALIFICATIONS

Successful completion of a secondary school graduation program or equivalent. Education equivalent to the third level of the CGA/CMA designation or equivalent combination of education and experience.

Minimum of five years of recent and related accounting experience, in a computerized financial accounting department, preferable in a public sector environment. The accounting experience should be of an intermediate level with a solid understanding of all aspects of the balance sheet. Knowledge of the principles of public sector purchasing would be an asset.

An advanced level of computer literacy including extensive experience using financial software, spreadsheets, and word processing. Familiarity with statistical software is an asset.

Strong communication skills, to be able to clearly and concisely explain financial and procedural concepts and…