Federal Programs, Grant Coordinator, and Public Information Officer

Grant Coordinator/Public Information Officer

The Grant Coordinator/Public Information Officer supports Delta County School District 50J by securing and administering external funding and by coordinating clear, timely, and consistent communication with staff, families, the Board of Education, the media, and the community.

Approximately 60% of the position is devoted to federal programs, grant development, grant administration, compliance, and reporting. Approximately 40% is devoted to strategic communications, media relations, public information, district publications, digital communications, and community engagement.

The position works closely with the Superintendent.

Bachelor's degree from an accredited college or university. Minimum of three years of successful experience in public education, grant administration, communications, public relations, or a closely related field. Demonstrated ability to plan, organize, solve problems, meet deadlines, and implement complex projects. Excellent written, verbal, interpersonal, and presentation skills. Fingerprint and background clearance.

Advanced degree in education, communications, public administration, or a related field. Experience administering federal education programs and a thorough understanding of applicable federal and state requirements. Successful grant-writing and grant-management experience. Experience in journalism, strategic communications, public relations, marketing, website management, or social media. Knowledge of Colorado Department of Education grant systems and reporting requirements. Bilingual English/Spanish communication skills.

Grant Coordination, Federal Programs, and Grant Writing 60%:

• Organize and submit required applications, plans, amendments, and reports to the Colorado Department of Education and other funding agencies for assigned federal, state, local, and private programs.
• Coordinate assigned federal programs, which may include Title I-A, Title I-C (Migrant), Title II, Title III, Title IV, McKinney-Vento, and other programs as assigned.
• Research and identify federal, state, foundation, corporate, and community grant opportunities aligned with District priorities and student needs.
• Collaborate with administrators, teachers, program staff, the Business Office, and community partners to develop grant narratives, goals, measurable objectives, implementation plans, evaluation measures, and budgets.
• Prepare and submit competitive grant applications, continuation applications, amendments, budget transfers, reimbursement requests, and required performance reports by established deadlines.
• Maintain fiscal responsibility by monitoring budgets and expenditures, reviewing requests for grant-funded purchases, coordinating reimbursement processes, and maintaining required equipment and inventory records.
• Monitor grant-funded programs and interventions to ensure compliance with grant requirements, federal and state law, Board policy, approved budgets, and program objectives.
• Maintain accurate grant files and documentation for reporting, audits, monitoring visits, program reviews, and records-retention requirements.
• Coordinate program reporting and evaluation, including analysis of student and program outcomes, and recommend changes or improvements as appropriate.
• Collaborate with the District Curriculum Director, Director of Special Education, principals, and other leaders to support coordinated academic programs for students performing below state and federal standards.
• Provide technical assistance and consultation to principals, teachers, and program staff regarding program implementation, allowable expenditures, documentation, and compliance.
• Coordinate or arrange professional development related to assigned federal programs and grant-funded initiatives.
• Consult with teachers, families, non-public schools, community organizations, and other required stakeholders in accordance with program requirements.
• Serve as a District liaison to the Colorado Department of Education, federal agencies, and other grantors for assigned programs.
• Coordinate District responsibilities under the McKinney-Vento Homeless Assistance Act and other assigned student-support programs.
• Coordinate required services and consultation for eligible non-public schools and institutions serving neglected or delinquent children.
• Develop and maintain an annual grant calendar and provide regular updates to District leadership regarding applications, awards, deadlines, compliance requirements, and outcomes.

Public Information and Communications 40%:

• Develop, implement, and maintain a comprehensive District communication plan that supports the District mission, Board priorities, strategic goals, and public trust.
• Serve as a communications advisor to the Superintendent, Board of Education, District leadership, and schools regarding initiatives, issues, events, and public messaging.
• Identify ongoing and emerging communication needs and develop…