Office Specialist II

POSITION GOAL
To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES

• Analyze data in a previously designed format and provide basic conclusions in report form.
• Answer and route telephone calls and provide information as directed.
• Collect, record, or enter data/information in a previously designed format.
• Collect, receipt and deposit money as directed, including monitoring reconciliation.
• Compile data and information and submit in report form.
• Compute and tabulate data from computer and document records, including initiation of data/records needed.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Refer visitors to appropriate personnel.
• Operate specialized equipment or computer software on an intermediate level.
• Order supplies based on submitted requests.
• Prepare reports according to previously designed format.
• Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on calendar as assigned, including administrative appointments.
• Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
• Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Denotes essential job function/ADA

Position Code:
Subject:
Office Specialist II
Grade level(s): 7th
School/Site:
Galaxy Middle School
Please contact dacombs.fl.us for additional information

REQUIRED QUALIFICATIONS

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department
SUPERVISES: Not Applicable

$15.25 - $16.50 per hour

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