Senior Payroll Coordinator

Overview

Title:
Senior Payroll Coordinator

Job Description

Title:
Senior Payroll Coordinator

Work Mode: Hybrid 1-2 days |
Location/Supporting: Longwood, FL office |
Experience: Payroll processing and tax management experience

The following policy note applies: if this position is posted as either fully remote and/or hybrid, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Our remote work policy includes having a dedicated, distraction-free workspace.

Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit:

The Senior Payroll Coordinator plays a critical, front-line role within the payroll team, supporting accurate and timely payroll operations for a complex, multi-state organization. This position partners closely with and reports to the Lead Payroll Administrator, serving as a trusted resource for day-to-day payroll processing, reporting, and employee support. The Senior Payroll Coordinator is also fully cross-trained to serve as a backup to the Payroll Tax & Compliance Specialist, ensuring continuity, compliance, and service excellence.

Success in this role requires strong payroll expertise, advanced attention to detail, and a high level of professionalism and confidentiality.

• Payroll Processing & Completion:
  Process, review, and complete bi-weekly and monthly payrolls, including regular, off-cycle, manual, and correction payrolls, ensuring accuracy and timeliness.
• Payroll Data Management:
  Enter, validate, and maintain payroll data such as commissions, bonuses, incentives, reimbursements, pay rates, tax with holdings, direct deposits, and labor cost allocations.
• Payroll Reporting & Analysis:
  Prepare and analyze bi-weekly, monthly, quarterly, and ad hoc payroll reports, including Excel-based reconciliations, audits, and variance analyses.
• Timekeeping & Compliance Audits:
  Audit timesheets and payroll transactions to ensure compliance with company policies and applicable federal, state, and local wage and hour laws.
• Employee Lifecycle Payroll Support:
  Review, process, and proof payroll records related to new hires, job changes, and terminations, including preparation and documentation of final pay.
• Garnishments & Withholding Orders:
  Administer income withholding orders and garnishments, ensuring accurate setup, calculations, payments, compliance, and record retention.
• Retirement Plan Payroll Administration:
  Support 401(k) payroll activities, including contribution transmittals, loan changes, participant updates, and coordination with external providers.
• Payroll System & Employee Support:
  Provide payroll system support to employees and managers, including assistance with timekeeping, time-off entries, and resolution of payroll-related inquiries.
• Regulatory & Statistical Reporting:
  Prepare and submit required payroll-related filings and reports, including multi-work state reports and Bureau of Labor Statistics (BLS) submissions.
• Payroll Records Management:
  Maintain payroll documentation through accurate scanning, electronic filing, secure storage, and proper record retention practices.
• Payroll Tax Backup Support:
  Serve as backup to the Payroll Tax & Compliance Specialist by assisting with tax account setup, agency communications, reconciliations, filings, and W-2 audits.
• Workers’ Compensation Payroll Support:
  Support workers’ compensation payroll data setup, quarterly reporting, premium payments, and annual audit preparation.
• Education:
  
  Continual payroll education and webinars.
• Champion IOA Values:
  Demonstrate integrity and leadership.

• Demonstrated knowledge of federal, state, and local pay laws and tax management required; recent payroll experience supporting a multi-state employer required.
• Proficiency with web-based payroll systems and payroll report creation and formatting, with intermediate to advanced Excel skills.
• Proven ability to manage multiple priorities with strong time…