SY Administrative Assistant

26-27 sy student nutrition administrative assistant

deming public schools student nutrition - deming, new mexico open in google maps

this job is also posted in deming public schools

job : 5909856

Final date to receive applications: posted until filled

posted: aug 31, 2026 6:00 am (utc)

starting date: immediately

beginning date: 26-27 sy

salary schedule: grade 30 /step 1

terms of employment: 240

in-district: letter of interest through school spring - applicant tracking.

out-of district: complete application through the school spring - applicant tracking

Final date to receive applications: until filled

the administrative assistant to the director of student nutrition provides comprehensive administrative and operational support to ensure the effective management of district-wide nutrition programs. This position plays a critical role in maintaining compliance with federal, state, and district regulations, coordinating departmental processes, and supporting personnel, training, and communication efforts.

the administrative assistant serves as a key liaison between the student nutrition department, district staff, and external agencies, ensuring accurate documentation, efficient workflow, and timely completion of all reporting, audits, and administrative functions that support the overall success of the program.

the administrative assistant to the director of student nutrition supports departmental operations through compliance monitoring, coordination of administrative processes, and effective communication.

Key responsibilities include:

• ensure compliance with usda regulations, including haccp (hazard analysis critical control point), wellness policy, and smart snacks requirements
• coordinate annual food safety inspections with nmed, including scheduling and attendance
• complete annual usda on-site monitoring reviews and assist with audit preparation (ped, usda, and district)
• review, approve, and maintain documentation for district online fundraising requests
• maintain and monitor kitchen and site documentation across all district locations
• support personnel processes, including school spring documentation (interviews, recommendations, probation), fmla, workers’ compensation, and employee first reports of injury
• monitor and update employee contract dates and maintain accurate personnel records
• prepare, organize, and distribute departmental correspondence, reports, and records for usda, ped, nmed, and district requirements
• schedule and coordinate department meetings and trainings; record and transcribe meeting notes as needed
• prepare and submit monthly contributions for staff and district newsletters
• coordinate travel arrangements and training logistics for department staff
• maintain and update the student nutrition department website
• maintain and update student nutrition contact book
• maintain department birthday calendar
• maintain confidential employee files in accordance with district policies
• coordinate and deliver required staff trainings (e.g., civil rights, cpr/first aid, food handler certification)
• submit and track department work orders with the facilities department
• organize and support departmental and district trainings required by federal, state, and district regulations
• provide support and guidance to lead food service workers and other department staff
• participate in hiring processes and assist with onboarding activities
• prepare materials and packets for substitute staff
• develop reports, documents, and communications for departmental operations
• prepare public notices, articles, and announcements for newspaper and radio
• attend required meetings, trainings, and seminars, including those requiring travel or irregular hours
• perform additional duties as assigned by the director of student nutrition to support departmental operations

to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made as required.

• student nutrition department programs and operations
• usda, ped, and district regulations and compliance requirements
• modern office…