Associate; Accounts Payable

Position: Associate (all genders) Accounts Payable

With over 1,400 team members across 31 offices on three continents, FGS Global is the world’s no. 1 strategic communications consultancy. When the stakes are high for our clients, especially in critical and complex situations, we safeguard their reputation and advance dialogue with key stakeholders on their behalf. Our approach is integrated, our teams are diverse with experience from journalism, corporate communications, digital communications, politics and investor relations.

As an Accounts Payable Associate, you will be responsible for ensuring complete, accurate and timely processing of vendor payments and employee expenses through our accounting platform, Net Suite. In this role, collaboration with project teams, vendors, and other members of the FGS Global finance team is essential. You will be expected to implement vendor set up and invoice processing procedures. You will manage vendor payables and employee expenses for multiple entities across various EU jurisdictions, maintaining the highest standards of accuracy and regulatory compliance.

This role will be based in our office in The Hague and follows a hybrid working schedule (3 days expected in-person). The role covers several of FGS Global’s European operations (Netherlands, Belgium, France, Switzerland) and reports to the local Finance/Accounting Manager.

Join our The Hague Team as Associate (all genders) Accounts Payable What tasks can you look forward to? Vendor Payable Process Management:

• Operate vendor set‑up and process invoices within Net Suite, ensuring completeness and accuracy whilst ensuring adherence to internal requirements for multiple legal entities across various EU jurisdictions, ensuring compliance with local VAT regulations.
• Accurately process employee expense claims ensuring compliance with internal policies using Concur.
• Play an active role in the month‑end close process in relation to accruals and in the payment cycle ensuring that vendors are paid in accordance with contractual terms.

Collaboration with Internal Teams:

• Work closely with internal colleagues to ensure that costs recorded timely specifically in relation to third‑party costs and employee expenses that can be rebilled to clients.
• Work closely with Global Treasury function to drive efficient, coordinated payment process.

Vendor Communication:

• Interact with vendors to address inquiries, resolve issues and provide payment updates.
• Follow up on vendor corrections and refunds if necessary.

Contract Compliance:

• Ensure that vendor invoices and payment processing align with contractual agreements and terms agreed with vendors and embedded in Net Suite.
• Collaborate with internal teams and vendors to resolve any discrepancies.

Documentation and Reporting:

• Maintain up‑to‑date records and documentation for each entity in accordance with regulatory requirements.
• Generate regular reports on vendor invoice and employee expense status and other relevant metrics.

System Utilization:

• Utilize Net Suite software to manage vendor processes efficiently with a focus on continuous improvement.
• Utilize Concur software to manage employee expense processes efficiently.
• Stay updated on system features and updates that may impact the business. Be actively involved in review of alternative/additional tools that result in process improvement and increased efficiency.

What should you bring along?

• Strong understanding of accounts payable and employee expense processes in a unified ERP environment. Net Suite and Concur experience required but not essential.
• Proven experience in vendor set‑up, accounts payable processing and employee expense processing, preferably within the EU.
• Experience managing vendor and employee expense processes across different countries and business units.
• Demonstrated knowledge of EU VAT regulations and practical experience for multiple legal entities.
• Attention to detail and ability to manage multiple tasks simultaneously. Handle confidential/sensitive financial information with integrity and care.
• Excellent communication skills (spoken and written) with a customer‑service mindset required.
• Strong in all Microsoft Office Suite skills (Excel, Word, Outlook).
• Ability to apply…