Office & Administrative Lead

Seven Clean Seas builds Ocean Impact Projects and empowers communities to turn the tide on plastic pollution. We work with businesses and individuals to co-create sustainability initiatives following our Measure, Reduce, Offset, and Engage framework.

A core part of our work involves engaging businesses and their employees to take action on plastic pollution. Our projects and partners include The Economist, Microsoft, Lo Bros, LUNAR, and the FIFA World Cup 2022 Qatar.

Seven Clean Seas is seeking an experienced, highly organised Office & Administrative Lead to oversee day-to-day office operations and provide strong administrative, HR, and operational support across the organisation.

This role is ideal for someone who owns the office
, anticipates issues before they arise, and brings structure, reliability, and calm to a fast-moving, purpose-driven team. You will act as the backbone of the Bali office, supporting multiple departments while ensuring compliance, efficiency, and smooth operations.

• Oversee daily office operations, facilities, and general administration.
• Ensure the office environment is functional, well-maintained, and well-organised.
• Coordinate office access, parking, keys, vendors, and service providers.
• Act as the primary point of contact for office-related matters.

• Manage office petty cash usage and ensure accurate, transparent record-keeping.
• Prepare regular petty cash reconciliation and reporting.
• Support basic operational finance coordination with the Finance team where required.

• Manage merchandise and materials inventory, including stock tracking and reporting.
• Record incoming and outgoing items and maintain accurate inventory logs.
• Support internal processes related to plastic credit issuance and documentation.

• Support HR with recruitment coordination, job postings, CV screening, and interview scheduling.
• Prepare and administer employment contracts and contractor agreements.
• Manage onboarding and offboarding processes, including documentation, system access, and coordination with relevant teams.
• Handle BPJS Health and Employment registration and ongoing administration.

• Register and report PKWT (Fixed-Term Employment Contracts) with the Ministry of Manpower (MOM) and relevant local authorities.
• Maintain up-to-date employee records in compliance with Indonesian labour regulations.
• Support internal compliance processes related to employment and administration.

• Provide administrative support for visas, KITAS, and related documentation when required.
• Liaise with external agents, landlords, and service providers as needed.
• Coordinate GoWork or co-working space requirements, including access cards, agreements, and logistics.

• Coordinate travel arrangements including flights, accommodation, and ground transport for business travel.
• Manage shipping, deliveries, and logistics related to office and project operations.
• Handle procurement of office supplies and operational needs.
• Liaise with suppliers and service providers in line with internal processes.
• Assist with vendor agreements and maintain supplier records.

• Ensure proper filing, organisation, and archiving of company documents (physical and digital).
• Maintain structured, easily accessible records to support audits and internal operations.

• Minimum Diploma or Bachelor’s Degree in Administration, Management, or a related field.
• Minimum 5 years’ experience in office management, administration, or general affairs.
• Proven ability to manage multiple responsibilities independently and proactively.
• Strong organisational, time-management, and problem-solving skills.
• High attention to detail with a structured and reliable working style.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office / Google Workspace (Word, Excel, Outlook, PowerPoint).
• Comfortable working across departments in a dynamic, mission-driven organisation.
• Fluent in English (spoken and written); additional languages are a plus.

• Someone proactive who takes ownership
• Calm under pressure and able to prioritise effectively.
• Discreet, trustworthy, and professional with sensitive information.
• Aligned with Seven Clean Seas’ mission and values.