AP Purchasing Specialist

AP Purchasing Specialist

Denton Independent School District, Denton, Texas

Position to support accounts payable processing and purchasing transactions, ensuring accuracy, compliance, and efficient financial operations. Reports to the Accounts Payable Supervisor.

• Job : 5838557
• Final date to receive applications: Jul 26, 2026 11:59 PM (Central Standard Time)
• Posted: Jul 16, 2026 5:00 AM (UTC)
• Starting Date: Aug 3, 2026

Reports to: Accounts Payable Supervisor

Wage/Hour Status: Nonexempt

Dept./School: Administrative Services

Pay Family: Clerical/Paraprofessional

PC Assignment: Specialist, AP/Purch

Pay Grade: 07

PC Assignment Code: 76001

Minimum Annual Salary: $43,056

Insight: Support

Duty Days: 230 days per school year

Ensure the accurate and timely processing of accounts payable and purchasing transactions by applying standard accounting procedures. Collaborate with vendors and district staff to maintain compliance, resolve discrepancies, and support efficient financial operations.

Education and Certification

• High school diploma or equivalent
  • Some college coursework or degree preferred

Experience

• One (1) year of bookkeeping
• Experience with Excel, Word, Quick Books, Google Docs
• Experience with InTouch Receipting, eFinancePLUS, Laserfiche (preferred)

Knowledge and Skills

• Basic knowledge of basic accounting procedures
• Ability to use calculator (10-key by touch)
• Advanced organizational, interpersonal, verbal, and written communication skills
• Proficient in utilizing digital devices and software applications, including Microsoft Office and Google Workspace for document creation, data analysis, and database management

Invoice and Payment Processing:

• Receive and process for payment all accounts payable invoices, requisitions, and purchase orders.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
• Verify that all invoices are received with corresponding signed/dated purchase orders.
• Scan and attach all backup information of checks processed.
• Mail vendor checks; verify the accuracy of checks.

Vendor Communication and Management:

• Respond to vendor inquiries.
• Communicate regularly with vendors to receive statements and invoices.
• Communicate regularly with school employees to ensure the product is received prior to invoice payment.
• Resolve invoice discrepancies.
• Maintain current accounts payable vendor files.
• Verify vendor information and complete Vendor Request Form, Add/Change when remit address information has changed.

Travel and Expense Verification:

• Review and verify travel forms before final approval.

Requisition s and Account Monitoring:

• Confirm balances in accounts for all requisitions.
• Review weekly encumbrance purchase orders and verify the liquidated balance of final payments.
• Request and process receipts on year-end outstanding invoices.

Additional Responsibilities:

• Follow district safety protocols and emergency procedures.
• Participate in professional development, department meetings, and special events as assigned.
• Perform other duties as assigned to support the mission and goals of the department.

Supervisory Responsibilities:

• None

• Tools and Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional district-wide and statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• Human Resources
• Phone:
• Email: careers