Admin Coordinator

Be part of a team that values safety, inclusion, and excellence

We are one of the largest U.S. railroads transporting the nation’s freight across 28 western states and 3 Canadian provinces. As a member of our team, you will play a role in supporting the movement of essential products and materials that help feed, clothe, supply, and power communities throughout America and the world.

We are committed to a culture where all employees are included, belong, and have equal opportunity to achieve their full potential. Come make a difference with us!

Learn more about BNSF and our Benefits

Apply early as this job may be removed or filled prior to the closing date, which is approximately seven (7) days after the posting date.

At BNSF Railway, the Human Resource & Medical Department is dedicated to recruiting top talent, fostering employee development, and ensuring the health and well-being of our employees. With a focus on creating a vibrant workplace, the HR and Medical departments work together to support our employees so they can focus on meeting our customers' expectations safely and efficiently.

This position provides administrative support to the Senior Vice President Human Resources and Chief Human Resources Officer and the HR/M team. This position also serves as coordinator for the BNSF Hardship Program and administers the BNSF Tuition Reimbursement program.

Telephone coverage, arrange executive meetings and travel, schedule and maintain executive itineraries and calendar, coordinate and maintain appointment schedules. Ad hoc projects to support the executive. Prepare, proofread, and distribute correspondence.

Maintain and distribute a department itinerary. Assist in arranging HR town hall and leadership meetings, type executive team meeting agendas and distribute. Interact with internal and external customers coordinating schedules, resolving problems, and handling requests for information.

Research, review and evaluate all grant and loan requests made to the BNSF Hardship Program. Facilitate Hardship Program committee reviews and monitor program budget. Review and process Tuition Reimbursement requests and approve tuition expense reports.

Provide support as needed. Handle special projects as assigned.

Daily work is conducted in a safety indoor office environment.

The duties and responsibilities in this posting are representative categories to be used in deciding whether to apply for this position. This is not an exhaustive list of the position’s duties.

At BNSF Railway, we encourage individuals from all backgrounds to apply, showcasing their skills, experiences and development. We provide resources and tools to help you reach your full potential, fostering a supportive and inclusive environment.

• Able to work now and in the future without BNSF's assistance (whether monetary, through sponsorship, or otherwise) in obtaining, maintaining, or extending employment authorization (including H-1B, STEM OPT/CPT, or TN nonimmigrant status).
• 3 years of prior administrative assistant experience required.
• Strong proofreading, editing, and grammar skills required.
• Effective organizational and interpersonal skills required.
• Must be able to work well independently and in a team.
• Excellent written and oral communication skills required.
• Advanced computer skills (Microsoft Word, Excel, Outlook, and PowerPoint); i.e., electronic mail, calendar functions, word processing, spreadsheet, database, and graphics software applications.
• Must be able to handle confidential matters discreetly.
• Must be able to work effectively in a team environment with all levels of management.
• Must be able to handle multiple tasks simultaneously.

• Bachelor’s degree or currently working toward a degree, or continued education, is preferred.