Coordinator, Facilities University & Dining

Coordinator, Facilities University Housing & Dining

The coordinator will assist with administrative functions associated with facility operations for the residence halls. The position assists with the readiness of all residence halls, the needs of summer camps, conferences, and security of all residential facilities. Work is performed under general supervision and the performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Reports to:

Assistant Director, Housing Facilities

May include, but not limited to the following:

• Works closely in the day-to-day operations with the Assistant Director for Housing Facilities.
• Understands and supports residence halls staff and custodians with facilities/operational procedures.
• Meets weekly with residence hall Custodians Leaders.
• Oversees ordering and stocking of supplies needed for maintenance and cleaning as needed.
• Monitors Housing maintenance requests.
• Assists with troubleshooting and follows-up.
• Conducts weekly inspections of residence facilities focused on risk management, cleanliness, safety, maintenance, and sustainability. Provides recommendations as needed.
• Conducts monthly key audits.
• Assists with facility preparation in the residence halls and apartment complex including opening weekends and on-going day-to-day facility needs.
• Coordinates the recycling and sustainability efforts in the residential facilities.
• Works with the Housing & Dining and Conference Services staff ensuring that all residential facilities are prepared for the University’s summer camp/conferences operations.
• Assists with Safety Week, Fire & Severe Weather drills, and semester Health & Safety inspections.
• Assists with Maintenance Assistant selection and training.
• Attends, participates in, and provides support to all training, in-services, staff retreats, departmental or supervisor staff meetings, and or University committees or task force as requested.
• Trains residence life staff on facility maintenance, short term facility response, and troubleshooting.
• Coordinates vendor visits to the halls when outsourcing is necessary.
• Participates in on call duty rotation for summer camps.
• Ensures compliance with all safety codes.

• Performs other duties as requested.

One year of related experience in residential life including live-in experience and housing facilities.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. Valid driver’s license issued by the State of Texas and a safe driving record such as required to attain Driver’s Authorization through the university. Must be insurable.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

• Ability to commit to fair treatment and support for all students.
• Knowledge of organizational behavior and student development practices and procedures used in residence halls.
• Ability to organize and coordinate work effectively, handling administrative details independently.
• Knowledge of University and Housing operating procedures and policies.
• Ability to plan, organize, and supervise staff.
• Ability to work effectively with students, parents, and quests of the university.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to plan, execute and evaluate activities to reach long and short-term goals of the department and the university.
• Effective organizational and time management skills.
• Ability to personally evaluate multilevel residence hall facilities, which includes walking stairs and visually inspecting buildings.
• Ability to communicate effectively – orally, by phone, in person, and…