Deputy Clerk - County Clerk - Recording - Carrollton

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

• Answer telephone and greet visitors; provide information or refer inquiries to appropriate personnel; route incoming calls and record messages; respond to emails and faxes as necessary.
• Utilize computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintain pertinent files and records; scan and copy documents as necessary; ensure files are complete and accurate.
• Process incoming and outgoing mail, including preparing photocopies and collating materials; distribute mail to appropriate department or employee.
• Balance the cash drawer daily and prepare related reports on a daily and weekly basis.
• Screen applications for services, determining validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screen applicants for birth and death records to determine eligibility to obtain such documents.
• Record legal documents; analyze and evaluate submitted documents for accuracy and inclusion of all legal requirements.
• Collect court costs and fees.
• Scan all recorded documents, including birth and death certificates and marriage licenses; perform verification process and scrutinize captured image for accuracy, completeness, and image quality; manually index the records after scanning.
• Open and assign criminal cases to various courts and deliver to the courts for further processing.
• Perform passport services for U.S. citizens.
• Regular and punctual attendance is required.

• High School Diploma or GED and a minimum of one year of experience in a related field; or an equivalent combination of education and related experience.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.
• Performs other related duties as required.

The primary location for this position is Carrollton. At times this position may require some travel to other satellite locations.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life, disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full‑time employees participate in the Texas County & District Retirement System (TCDRS) and may also participate in a retirement savings program (Deferred Compensation).

In addition to these “basic employee benefits” and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part‑Time employee.
• Employees have access to Family Medical Leave Act (FMLA) up to twelve weeks of job‑protected leave for the birth, adoption, or placement of a child for foster care, to care for a child, spouse, or parent with a serious health condition, or for an employee with a serious health condition.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.