Non-Student - Talent Acquisition Assistant

Title: Non-Student Hourly - Talent Acquisition Assistant

Employee Classification: Non-Student Help - Hourly

Campus: University of North Texas - System Administration

Division: SYS-Human Resources

Subdivision-Department: SYS-Human Resources

Department: SYS-Human Resources-910600

Job Location: Denton

Salary: $10.00/Hour

FTE: .48

Retirement Eligibility:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

The Talent Acquisition Assistant will provide administrative and operational support to the Talent Acquisition (TA) team. This position will be responsible for managing the TA shared inbox, assisting with I-9 compliance activities, supporting the processing of hires, and contributing to special projects to improve recruitment operations.

High school diploma or equivalent. Experience providing administrative, clerical, or customer service support in an office environment.

• Knowledge of general office practices and procedures.
• Knowledge of basic employment and onboarding processes, including Form I-9 compliance (or willingness to learn).
• Skill in using Microsoft Office Suite (Outlook, Word, Excel) and the ability to learn new software quickly.
• Skill in written and verbal communication, with the ability to interact professionally with diverse audiences.
• Skill in organizing work, managing multiple priorities, and meeting deadlines in a fast-paced environment.
• Ability to analyze information for accuracy and completeness.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work both independently and collaboratively within a team.
• Ability to adapt to changing priorities and contribute to process improvement initiatives.

• Some college preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and ability to learn new systems quickly.
• Customer service-oriented with the ability to work collaboratively in a team environment.

• Monitor and manage the Talent Acquisition shared inbox, responding to inquiries or routing them to the appropriate team member in a timely and professional manner.
  
  - (Essential)
• Assist with Form I-9 compliance, including scheduling and tracking verifications, ensuring documentation is accurate, and following established procedures.
  
  - (Essential)
• Provide support with processing new hire transactions in the Applicant Tracking System (ATS), ensuring accuracy and compliance with established guidelines.
  
  - (Essential)
• Assist with the preparation, review, and follow-up on pre-boarding documentation and pre-employment requirements.
  
  - (Essential)
• Work on special projects assigned by supporting initiatives that improve recruitment processes, systems, and the overall candidate experience.
  
  - (Essential)
• Maintain accurate records and files in accordance with compliance and retention policies.
  
  - (Essential)
• Collaborate with TA team members to ensure smooth workflow and timely completion of assignments.
  
  -…