Administrative Specialist II - Public Health - Clinical

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications.

• Answers incoming calls, greets visitors, and replies to inquiries related to the county or specific department and directs visitors to the correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to the proper recipient.
• Utilizes computerized data entry equipment and word processing, spreadsheet, and file maintenance programs to enter, store, and retrieve information as requested.
• Maintains office supply inventories, orders and distributes supplies as necessary.
• Files charts; faxes and copies medical charts as needed.
• Receives and processes payments from patients; checks flow sheets for billing.
• Screens potential clients, checks eligibility of patients, and prepares patient charts for the primary care nurses.
• Prepares shot records, stamps shots needed and transcribes immunizations; files shot records as necessary.
• Assists with entering immunization information on the state website and inputs vaccine data for children and young adults that receive vaccines at the clinic.

Performs other related duties as required.

High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.

Regular and punctual attendance is required.

Bilingual in Spanish and English is preferred but not required.