Senior Administrative Coordinator

Title:

Senior Administrative Coordinator

Employee Classification:
Sr Administrative Coordinator

Campus:
University of North Texas

Division: UNT-Student Affairs

Sub Division-Department: UNT-Union Administration

Department: UNT-Union Admin-163110

Job Location:

Denton

Salary: $47232.00, Commensurate on

Education and Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

University Centers and Events (UCE) encompasses the University Union, Gateway Center and Coliseum. University Centers and Events (UCE), provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests. We assist students to become good citizens of a global community.

Position Overview

Performs advanced administrative support tasks that require independent judgment and initiative.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge,

Skills and Abilities

Exceptional communication and interpersonal skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively.

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

Conflict Resolution:
Research and resolve management-level issues while maintaining open communication and active listening.

Customer Service:
Foster positive relations through cooperative team efforts and professional communication.

Executive Support & Special Projects

* Administrative Support:
Execute special projects for the Department and Executive Director, ensuring completion within established time frames.

* Team

Collaboration:

Actively participate in the UCE team approach and serve on relevant committees as approved.

* Communication:
Manage departmental correspondence, newsletters, and monthly operational hour updates.

Calendar & Board Management

* Scheduling:
Coordinate complex calendars, including meetings, interviews, and events with full logistical support (locations, catering, etc.).

* Board Liaison:
Facilitate monthly Union Board of Directors meetings by establishing quorum, recording minutes, and maintaining official records (votes, rosters, and bylaws).

Operations & Record Management

* Reservations:
Serve as the primary backup for classroom bookings, processing requests within 24 hours and providing alternate solutions when necessary.

* Inventory & Access:
Manage Union facility access control, vehicle records, and Property/Inventory Control through EIS updates and annual audits.

* Documentation:
Prepare materials and forms for meetings, trainings, and conferences.

Financial & Travel Coordination

* Purchasing:
Handle P-Card transactions for Union Administration and support business office functions like cash control.

* Travel:
Coordinate comprehensive travel arrangements and expense tracking for…