Administrative Coordinator

Title:

Administrative Coordinator

Employee Classification:
Administrative Coordinator

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-University Library

Department: UNT-University Library-Gen-141000

Job Location:

Denton

Salary:
Depending on qualifications with a minimum of $39,600.00.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

As the most widely used service on campus and a core component of education and research at UNT, the Libraries provide access to collections, facilities, comprehensive services, and expert staff who support students, faculty, and staff in achieving their academic and scholarly objectives. Through innovative programs and services, the Libraries play a critical role in enhancing teaching, learning, and research at UNT.

The University of North Texas Libraries supports the academic and research mission of the university by providing access to collections, services, and spaces that facilitate learning, discovery, and innovation. The administrative finance team oversees financial planning, budget management, and administrative processes ( HR, purchasing and travel) to ensure responsible stewardship of university resources.

Position Overview

The Administrative Coordinator provides operational and administrative support for the UNT Libraries Administrative Office, including purchasing, personnel administration, travel coordination, reconciliation, and day-to-day business operations. This position supports administrative processes, maintains records, assists with financial and personnel transactions, coordinates travel logistics, and provides customer service to library departments and staff.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge,

Skills and Abilities

* Exceptional customer service skills.

* Advanced written communication skills.

* Advanced Microsoft Office skills.

* Knowledge of accounting/budgeting procedures.

* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

* Ability to conceptualize, plan and organize multiple programs and assignments effectively.

* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

* Skill in developing and maintaining good working relationships.

* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

* Experience working in higher education administration, finance, or operations

* Experience with student employment processing and payroll-related functions

* Experience with People Soft or enterprise financial systems

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

Required License/Registration/Certifications

Job Duties

* Student Employment Coordination Coordinate student employment operations for the Libraries, supporting approximately 260 student employees and 80 student supervisors annually. Manage the full student employment lifecycle, including job postings , hiring coordination, offer letter processing, I-9 completion tracking, onboarding, and training support. Process employment-related payroll including hiring, funding source updates, supervisor changes,…