Administrative Coordinator

Title:

Administrative Coordinator

Employee Classification:
Administrative Coordinator

Campus:
University of North Texas

Division: UNT-Student Affairs

Sub Division-Department: UNT-Student Engagement

Department: UNT-Student Activities Center-160530

Job Location:

Denton

Salary: 39, (commensurate with experience)

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The goal of Student Activities and the Eagle Engagement Center is to help students get connected and involved on campus, to maximize their collegiate experience. Through a variety of events, services, and resources, these departments provide students with opportunities to connect to the university and to other students in support of their persistence to a degree.

Position Overview

This position is responsible for non-routine administrative support for two departments, which includes office management, budget tracking, purchasing, travel coordination, correspondence, reporting, scheduling, and property control. The individual coordinates the operations of complex, fast-paced offices and provides administrative support that requires the use of considerable independent judgement and initiative. The individual must resolve most questions; referring only the most complex issues to higher levels.

Responsibilities of the position include, but are not limited to:

* Manage all administrative, clerical, and office operations for two departments comprising approximately 19 full time staff, 7 graduate assistants, and numerous student employees.

* Provide backup front desk coverage, including answering phones, greeting visitors, and ensuring a welcoming environment for all students and guests.

* Coordinate student employee work schedules, manage timesheets, and assist with supervision and training.

* Oversee human resources processes, including payroll, hiring paperwork, onboarding, timekeeping, and compliance with university procedures.

* Support departmental fiscal operations, including budget tracking, purchasing, deposits, reimbursements, and monthly p card reconciliation.

* Manage travel processes for both departments, including booking travel, submitting pre travel documentation, and processing reimbursements.

* Assist with classroom and space reservations for departmental needs and student organizations.

* Track and manage budgets for student focused programs, including SGA and GSC Travel Grants and Eagle Engagement Center accounts.

* Maintain departmental inventory, equipment, supplies, and annual asset reporting.

* Assist in providing guidance to student organizations regarding university and departmental policies and procedures.

* Verify academic and disciplinary eligibility of student leaders.

* Promote and maintain a supportive and student centered environment for all staff and students.

* Analyze office operations and recommend improvements to workflow, equipment, and administrative processes.

* Maintain departmental email accounts and ensure timely communication with campus partners and students.

* Perform additional duties as assigned by departmental leadership.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge,

Skills and Abilities

Experience that provides the following knowledge, skills, and abilities:

* Experience working in higher education and student facing environments.

* Strong written and verbal communication skills.

* Exceptional customer service and interpersonal skills.

* Advanced proficiency in Microsoft Office…