Administrative Coordinator

Title:

Administrative Coordinator

Employee Classification:
Administrative Coordinator

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Information

Department: UNT-Learning Technologies-133300

Job Location:

Denton

Salary: $40,000+ DOQ

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The College of Information (COI) at the University of North Texas prepares students, advances knowledge, and serves communities at the intersection of information, people, and technology. COI brings together strengths in data science, health informatics, information science, learning technologies, library science, and linguistics through applied research to address complex challenges facing organizations and society. Through student-centered education, impactful scholarship, and deep engagement with partners across North Texas and beyond, the college advances UNT's public mission by developing talent, discovering knowledge, and driving innovation for the public good.

The mission of the Department of Learning Technologies is to enhance learning and performance through innovative research, teaching, and service focused on, but not limited to: learning technology, information, language, and computing technologies to advance human performance, training, learning, and cognitive development.

Position Overview

This position serves the department, demonstrating a customer service philosophy while interacting with students, staff, faculty and other internal and external people, and works towards ensuring a culture of service. Responsibilities for the position include but are not limited to management of the departmental budget and processing and tracking various HR and payroll transactions. This position requires occasional work outside of an 8-5 schedule for planned events.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge,

Skills and Abilities

Exceptional customer service skills.

Advanced written communication skills.

Advanced Microsoft Office skills.

Knowledge of accounting/budgeting procedures.

Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

Ability to conceptualize, plan and organize multiple programs and assignments effectively.

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

Skill in developing and maintaining good working relationships.

Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Familiarity with UNT procedures and policies, including Power

BI and EIS.

Proficiency in MS Excel.

Ability to learn and adapt to new technology.

Required License/Registration/Certifications

Job Duties

* Oversees the administrative operations of the department including, but not limited to, conducting annual space survey, placing facilities work orders, processing key authorization requests for department access, and picking up and delivering mail.

* Manages, processes, and tracks/reconciles daytoday payment authorizations, contracts, and requisitions, including pcard purchases. Oversees accurate and timely completion of purchase requests and travel authorizations and reimbursements.

* Assists faculty and researchers in maintaining their individual…