Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-VP Finance & Admin

Sub Division-Department: UNT-Facilities

Department: UNT-Facilities-Gen-152000

Job Location: Denton

Salary: $45,337

FTE: 1.000000

Retirement Eligibility: TRS Eligible

"Support and Services-growing minds, finding solutions, shaping a bright future" Support and Services is part of a dynamic team within Facilities that plays a vital role in supporting the university's operations and overall student success. We are responsible for the accurate and timely billing of campus utilities, including water, electricity, gas, and other essential services. In addition to Utilities Billing, our team includes Purchasing and Work Control.

These interconnected areas collaborate to streamline internal processes, coordinate service requests, manage procurement, provide responsive support to our campus partners, and ensure smooth day-to-day operations. We work closely with departments across campus to promote billing transparency, cost efficiency, and reliable service delivery. Our department is committed to excellence and outstanding customer service. At the heart of our mission is a dedication to contributing to the academic and personal success of our students by ensuring that the university's infrastructure operates smoothly and effectively.

This position is responsible for assisting the administrative operations and customer related services for a department or program. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. Duties have substantial variety and are often not routine. Responsibilities of the position include, but are not limited to:
Administrative duties to assist activities in the area. Assist in the Administrative Group meetings and activities happening within the entire department. Monitors time sheets and exceptions within EIS in consultation with department staff. Assist with payroll issues. Prepare and monitor various projects utilizing Microsoft Office products;
Excel, Power Point, Word, Vizio, etc. Coordinate and oversee the employment for all hourly workers, including student & non-student, within the Facilities Department. Assists as needed with the employment process for all other employees in the Facilities Department. Other duties as assigned.

• Administrative duties to assist activities in the area.
• Assist in the Administrative Group meetings and activities happening within the entire department.
• Monitors time sheets and exceptions within EIS in consultation with department staff.
• Assist with payroll issues.
• Prepare and monitor various projects utilizing Microsoft Office products;
  Excel, Power Point, Word, Vizio, etc.
• Coordinate and oversee the employment for all hourly workers, including student & non-student, within the Facilities Department.
• Assists as needed with the employment process for all other employees in the Facilities Department.
• Other duties as assigned.

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

• Advanced knowledge and experience with Microsoft Excel and Vizio
• Excellent communication both written and verbal
• EIS, Handshake, and People Admin experience a plus

Possession of a valid Texas driver's license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under university liability insurance policy, if required to drive University vehicles.

• Provides support to the Facilities Personnel office/area while being a resource to assist with the resolution of various administrative matters.
• Prepares, coordinates and monitors various projects, including events for the Facilities Department.
• Monitors time sheets and exceptions within EIS and assist with any payroll issues in consultation with employees, department staff and appropriate UNT System offices.
• Coordinate and oversee the employment for all student…