Student & Program Specialist

Title: Student & Program Specialist

Employee Classification: Student & Program Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Science

Department: UNT-Mathematics-122000

Job Location: Denton

Salary: 38,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

This position implements and manages a variety of Math Department programs and activities. Responsibilities include providing front office support for department personnel and visitors, managing all administrative duties related to the Mathematics graduate program (approx. 60 Master's and PhD students), coordinating support for department visitors (speakers, candidates etc) including managing calendars, publicity, and other logistics, as well as coordinating the department's social media presence.

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.

Associates degree. Two years experience in a college/university setting. Ability to communicate effectively, both orally and in writing. Ability to work without close supervision. Proficient in Microsoft Office Experience in People Soft a plus. Experience with Adobe Photoshop/Illustrator a plus

• Demonstrated ability to provide outstanding customer service
• Demonstrated skill in verbal and written communications
• Ability to establish and maintain effective working relationships
• Ability handle multiple priorities
• Strong attention to detail

• INVENTORY:
  Maintains office, classroom, and lab supply inventories. Responsible for monthly inventory of available supplies, ordering as needed and distribution of supply orders.
• MAINTENANCE:
  Responsible for submitting facility work orders for the department and surplus requests. Maintains office hours and name plates for the department each semester and updates website with current office hours.
• SOCIAL MEDIA/COMMUNITY OUTREACH:
  Maintains electronic resource content (TV monitors) in the department. Assists with updating social media accounts, including Facebook, Twitter (X), Instagram and You Tube.
• ANNOUNCEMENTS/CALENDAR EVENTS:
  Creates posters and send out announcements for departmental events. (Essential)
• PURCHASING:
  This position is responsible for making purchases for the department using a purchasing card (Pcard) following university guidelines. Makes entries in Concur coding purchases and attaching receipts on a weekly basis, ensuring monthly deadlines are met.
• ELECTRONIC FILES MAINTENANCE:
  Assists with electronic database resources (Perceptive Content), including scanning documents, etc.
• OTHER DUTIES: as assigned.
• CUSTOMER SERVICE/COMMUNICATION:
  Receptionist for the main office of the Mathematics Department, greeting visitors as first point of contact and answering phones. Provides classroom supplies to instructors. Directing visitors to appropriate offices in the department and around campus. Communicating via email and inperson with customers, students, parents, faculty, and staff.
• Responsible for directing student assistants for daily errands and tea time as needed.
• Perform annual physical inventory and install reassigned computers.
• GRADUATE PROGRAM COORDINATOR:
  Manages all administrative duties related to the Mathematics Graduate Program.

Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Sedentary work that primarily involves sitting/standing.

No adverse environmental conditions expected.

Monday - Friday (8 AM - 5 PM)

This is a Security Sensitive Position.

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent– discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities.

UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.