Student & Program Specialist

Position Overview

This position implements and manages a variety of Math Department programs and activities, providing front office support, managing administrative duties for the Mathematics graduate program (approx. 60 master’s and PhD students), coordinating support for department visitors, managing calendars and publicity, and coordinating the department’s social media presence.

Associate’s degree and two years of office administration experience; or any equivalent combination of education, training, and experience.

• Demonstrated ability to provide outstanding customer service
• Demonstrated skill in verbal and written communications
• Ability to establish and maintain effective working relationships
• Ability to handle multiple priorities
• Strong attention to detail

Associate's degree with two years experience in a college/university setting, ability to communicate effectively both orally and in writing, ability to work without close supervision, proficient in Microsoft Office, experience with People Soft a plus, and experience with Adobe Photoshop/Illustrator a plus.

• Maintain office, classroom, and lab supply inventories; conduct monthly inventory and order supplies as needed.
• Submit facility work orders for the department and manage surplus requests.
• Maintain office hours and name plates; update website with current office hours each semester.
• Maintain electronic resource content (TV monitors); assist with updating social media accounts (Facebook, Twitter, Instagram, You Tube).
• Create posters and send announcements for departmental events.
• Responsible for purchasing for the department using a purchasing card and following university guidelines; enter purchases in Concur, attach receipts weekly, ensure monthly deadlines are met.
• Assist with electronic database resources (Perceptive Content) including scanning documents.
• Receptionist duties: greet visitors as first point of contact, answer phones, provide classroom supplies, direct visitors to appropriate offices, communicate via email and in person with customers, students, parents, faculty, and staff.
• Direct student assistants for daily errands and tea service as needed; perform annual physical inventory and handle computer equipment.
• Manage all administrative duties related to the Mathematics Graduate Program.
• Other duties as assigned.

• Communicating with others to exchange information.
• Lifting and moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.

No adverse environmental conditions expected.

Monday – Friday (8 AM – 5 PM)

This is a Security Sensitive Position.

Applicants must submit a minimum of two professional references as part of their application. Additional references can be added after the application has been submitted.

For information regarding our benefits, please refer to our benefits resources.

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities.

UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.