Attendance Clerk

Attendance Clerk

Denton Independent School District Shultz Elementary
- Denton, Texas Open in Google Maps

This job is also posted in Denton ISD
- Online Application

Starting Date: Immediately

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 02

Minimum Hourly Rate: $16.60

Minimum Annual Salary: $26,294

Duty Days: 198 days per year

Primary

Purpose:

Maintains accurate attendance records for the campus;
Under direct supervision, perform data entry, including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education and Certification

• High school diploma or equivalent

Experience

• Two (2) years of clerical and data entry experience

Special Knowledge and Skills

• Bilingual preferred
• Proficient keyboarding, file maintenance and 10-key stills
• Ability to meet established deadlines and multi-task in a fast-paced environment
• Ability to exercise good judgment in handling confidential information
• Proficiency with MS Office and Google Workspace
• Ability to exercise good judgment in handling confidential information
• Excellent organizational, communication (written and verbal) and interpersonal skills

Major

Responsibilities and Duties:

Records and Reports:

• Collects and enters attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Develops and maintains working relationships with all ten campuses registrars, attendance, and career counseling staff.
• Prepares and prints reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintains physical and computerized records, including student files, attendance documentation, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Maintains student records, attendance and grades for Out of District students and send information to corresponding schools.
• Processes OOD new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Calls parents to verify student absences as needed.
• Assists parents, students, and faculty with questions regarding student attendance.
• Reports all attendance problems to designated campuses attendance, counselor, and administration.
• Maintains records and coordinates services for free/reduced breakfast and lunch students that stay on campus all day.
• Assists campus administration with the preparation of reports and student data information.
• Answers incoming calls to campus, forward to appropriate staff, answer questions, and re-direct calls to appropriate people.
• Points of contact for all emergency related issues on campus.
• Provides direct care utilizing school health protocols and care plans established by the off-campus school nurse (RN).
• Assists in campus office as needed.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; may require occasional…