Project Coordinator- Onsite

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Supports the PMO in coordinating and tracking facility and capital (CAPEX) improvement projects across STULZ's Maryland, Tennessee, and Texas locations. Responsibilities include project scheduling, contractor/vendor coordination, purchase order and budget tracking support, meeting coordination, and maintenance of project documentation.

This position reports directly to the Director of PMO; requires strong self-direction, organizational skills, and the ability to manage multiple concurrent projects in a fast-paced manufacturing environment.

This is a full-time, in-office position based at the assigned STULZ facility, Monday through

Friday. No remote or hybrid work option is available for this role.

• Coordinate scheduling and logistics for assigned facility/CAPEX projects (renovations, equipment installs, contractor and GC work) across MD, TN, and TX sites
• Track project milestones, deliverables, and deadlines in the PMO's project tracking system(, MS Project, or Confluence/Jira); flag slippage or at-risk items to the assigned
  
  Project Manager
• Maintain and update project documentation, including scope statements, charters, RAID logs,issue logs, change logs, and meeting minutes
• Schedule and coordinate project meetings; prepare agendas, distribute pre-reads, and document decisions and action items
• Support purchase order creation, tracking, and invoice reconciliation for facility/CAPEX vendors and contractors in SAP
• Serve as a day-to-day point of contact between the Project Manager, site facility contacts,contractors/GCs, and internal departments (Engineering, Purchasing, Production, EHS)
• Track permits, inspections, and compliance requirements tied to facility projects; escalte gaps ordelays to the Project Manager or Director of PMO.
• Support budget tracking by monitoring actual vs. forecast spend on assigned projects and flagging variances
• Coordinate site visits, vendor walkthroughs, and material/equipment deliveries with site contacts
• Support vendor/contractor onboarding, including certificates of insurance and SAP vendor setup
• Assist the Project Manager in preparing status updates and reporting for ELT and stakeholder review
• Additional duties as assigned by the PMO Director to support successful project delivery

• Provide backup coordination support on other active facility projects as needed, based on PMOworkload and staffing
• Support cross-site coordination when a project impacts more than one STULZ facility

To perform this job successfully, an individual must be highly organized, detail-oriented, and able tomanage multiple concurrent projects and deadlines in a fast-paced manufacturing and facilities environment. Strong written and verbal communication skills and good judgment in a multi-stakeholder environment are required.

This position requires a high school diploma or equivalent; an Associate's or Bachelor's degree in construction management, project management, business, or a related field is preferred. 2-5 years of experience in project coordination, facilities/construction, or a manufacturing environment is required.

Familiarity with standard project management concepts, scheduling, and documentation practices is required.

• Proficient in Microsoft Office (Excel, Word, Outlook and Project), including basic formulas in Excel
• Experience with project tracking/scheduling tools (, MS Project, Atlassian or similar) preferred
• SAP experience preferred
• Ability to read and track basic construction/facility schedules and scopes of work
• Must have the ability to follow and give clear written and verbal instructions in English
• Must have the ability to…