Administrative Specialist

Title:

Administrative Specialist

Employee Classification:
Administrative Specialist

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Education

Department: UNT-Teacher Education & Admin-132330

Job Location:

Denton

Salary:

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The Department of Teacher Education and Administration seeks to improve educational practice through the generation of knowledge and to prepare education professionals who serve all students. It focuses on the preparation of EC-6 secondary educators and school administrators who employ current theory and research.

Position Overview

The Teacher Education and Administration Department at the University of North Texas is seeking to hire a Administrative Specialist to join our team. The main focus of this position is course scheduling and all responsibilities associated with ensuring courses are scheduled accurately, timely and enrollment numbers in each course maximize the resources of the department. Additional responsibilities as listed in job duties.

The employee in this position must adhere to departmental policy and guidelines put in place to ensure confidentiality and that data, records, equipment, and keys are secure.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge,

Skills and Abilities

Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively.

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:
Direct experience with course scheduling. Experience working within an academic department prior administrative support experience in an academic area Exceptional Microsoft office skills ability to problem solve and troubleshoot data analysis experience excellent communication skills Enterprise Information System People Soft, Faculty Information System, Course Leaf and Curriculog

Required License/Registration/Certifications

Job Duties

* Responsible for course scheduling, edits, and instructor assignments, as directed by the department Chair or direct supervisor. Works closely with Office of Registrar, CLEAR, Office of Educator Prep, Student Academic Advising, and Frisco to accomplish scheduling and course creation/edit responsibilities, meeting all university deadlines.

* Additional tasks as needed/required.

Assists with special projects.

Physical Requirements

Communicating with others to exchange information.

Lifting and Moving objects up to 20 pounds.

Moving about to accomplish tasks or moving from one worksite to another.

Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

Noisy environments.

Work Schedule

Monday
- Friday 8AM- 5PM

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special…