Student & Program Specialist

Title:

Student & Program Specialist

Employee Classification:
Student & Program Specialist

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Science

Department: UNT-Mathematics-122000

Job Location:

Denton

Salary: 38,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The Department of Mathematics has 23 tenure system faculty, 19 professional

faculty, 50-60 graduate students, and about 150 majors. Our graduate degree

offerings include a Ph.D. in Mathematics and M.S. degrees, as well as Math

Education options. Undergraduate offerings include B.A. and B.S. degrees in

Mathematics, with or without teacher certification. Additional information about the

department is available .edu.

Position Overview

This position implements and manages a variety of Math Department programs and activities. Responsibilities include providing front office support for department personnel and visitors, managing all administrative duties related to the Mathematics graduate program (approx. 60 Master's and PhD students), coordinating support for department visitors (speakers, candidates etc) including managing calendars, publicity, and other logistics, as well as coordinating the department's social media presence.

Minimum Qualifications

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.

Knowledge,

Skills and Abilities

* Demonstrated ability to provide outstanding customer service

* Demonstrated skill in verbal and written communications

* Ability to establish and maintain effective working relationships

* Ability handle multiple priorities

* Strong attention to detail

Preferred Qualifications

Associates degree. Two years experience in a college/university setting. Ability to communicate effectively, both orally and in writing. Ability to work without close supervision. Proficient in Microsoft Office Experience in People Soft a plus.

Experience with Adobe Photoshop/Illustrator a plus

Required License/Registration/Certifications

Job Duties

* INVENTORY:
Maintains office, classroom, and lab supply inventories. Responsible for monthly inventory of available supplies, ordering as needed and distribution of supply orders.

* MAINTENANCE:
Responsible for submitting facility work orders for the department and surplus requests. Maintains office hours and name plates for the department each semester and updates website with current office hours.

* SOCIAL MEDIA/COMMUNITY OUTREACH:
Maintains electronic resource content (TV monitors) in the department. Assists with updating social media accounts, including Facebook, Twitter (X), Instagram and You Tube.

* ANNOUNCEMENTS/CALENDAR EVENTS:
Creates posters and send out announcements for departmental events.

- (Essential)

* PURCHASING:
This position is responsible for making purchases for the department using a purchasing card (Pcard) following university guidelines. Makes entries in Concur coding purchases and attaching receipts on a weekly basis, ensuring monthly deadlines are met.

* ELECTRONIC FILES MAINTENANCE:
Assists with electronic database resources (Perceptive Content), including scanning documents, etc.

* OTHER DUTIES: as assigned.

* CUSTOMER SERVICE/COMMUNICATION:
Receptionist for the main office of the Mathematics Department, greeting visitors as first point of contact and answering phones. Provides classroom supplies to instructors. Directing visitors to appropriate offices in the department and around campus. Communicating via email and inperson with customers, students, parents, faculty, and staff.

*…