Fleet Finance Supervisor

Position Summary

The Fleet Invoice Review Team is seeking a knowledgeable and experienced supervisor with a strong background in business operations, best financial practices, and vendor invoice processing. This position will play a key role in implementing the standardization of the fleet invoice review process, specifically focusing on parts, repairs, and maintenance transactions. The supervisor will oversee the Fleet Invoice Team, ensuring accuracy, consistency, and efficiency in invoice review workflows.

Success in this role requires building collaborative relationships with direct reports, fleet coordinators, managers, directors, and external vendors. With a detail‑oriented and solutions‑driven mindset, the supervisor will help optimize operations, drive process improvements, and support a culture of continuous improvement across the Fleet Invoice Review Team.

• A bachelor’s degree in business administration, accounting, operations management, or a related field is preferred.
• Alternatively, candidates with 5–10 years of relevant industry experience in fleet operations, invoice processing, or a similar supervisory role will be considered.
• Experience in analyzing, prioritizing, identifying, and executing solutions.
• Knowledge in problem solving and the ability to identify business opportunities and mitigate risks.
• Ability to work extended hours and various work schedules.
• Must be proficient in Microsoft applications including Word, Excel, Outlook, Smartsheet, and PowerPoint.
• Skilled at time management to set and organize against priorities and meet deadlines.
• Adept at building relationships with internal and external contacts and working effectively with a range of personalities and technical skill levels.
• Excellent oral, written, and interpersonal communication skills.
• Requires operational experience, invoice, and accounting experience.
• Experience leading a team and helping them solve complex problems.
• Experienced in managing vendors and partners.
• Highly process‑oriented, with a record of simultaneously managing multiple complex projects.
• Familiarity with invoice processing for payment.
• Strong critical thinking skills and the ability to propose effective solutions.
• Capable of multitasking in a challenging environment.

• Experienced in Fleet business processes.
• Experienced in database systems.
• Experienced in implementing continuous improvement processes.
• Proficient in accounts payable, general ledger, management, and vendor invoicing.
• Proven record of demonstrating leadership, versatility, and integrity.
• Experienced with accounting software.

• Identify, verify, analyze, and implement process improvement and opportunities to support the organization.
• Provide technical and analytical support in process improvement initiatives.
• Train and guide resources in process improvement techniques.
• Manage and lead Fleet Invoice Team to achieve desired results.
• Assist in development of new process capabilities.
• Research and resolve vendor invoice discrepancies.
• Review and ensure monthly invoices are processed in a timely and accurate manner.
• Coordinate with various teams to analyze project results and performance.
• Oversee daily invoice processing.
• Responsible for team performance, evaluations, etc.
• Manage ad‑hoc project requests and other duties as assigned.
• Troubleshoot process issues for the team.
• Communicate program status and report on key performance indicators to Fleet Management.

• 401(k) with employer match
• Health/Dental/Vision insurance plans
• Paid time off
• 10 paid holidays
• Stock purchase plan
• Hourly Rate $28.84 - $44.23 (dependent on experience)

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.