Accounting Associate

Responsible for one or more of the following activities : checks and verifies records, prepares invoices and vouchers, types, files, posts ledger and general journal entries and / or balances accounts payable and accounts receivable records. Uses office automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries.

May reconcile accounts. May be responsible for a complete and systematic set of transactions in a specific phase of accounting.

Works on assignments that are routine in nature where limited judgment is required. Normally receives detailed instructions on all work. Requires basic reading, writing, addition and subtraction skills.

Requires a high school diploma and - years of experience.

Additional Skills :

Accounting & Financial Operations

Process accounts payable and accounts receivable transactions accurately and timely

Monitor accounts receivable aging and follow up on outstanding invoices

Reconcile company Visa credit cards and other balance sheet accounts

Submit and reconcile executive expense reports on a bi-weekly basis

Assist with monthly close processes, including account reconciliations and supporting documentation

Maintain accurate financial records within Quick Books Online

Assist with vendor setup and submit Vendor Management Requests

Ensure proper documentation and compliance with internal accounting controls

Support additional accounting and finance-related tasks as needed

Administrative & Office Support

Prepare financial and operational reports as requested

Assist with executive administrative support and special projects

Manage shared email inboxes related to accounting and vendor communications

Coordinate bi-weekly team meetings

Oversee office supply and organization

Manage incoming / outgoing mail

Support HR administrative functions when needed

Assist with organization of company meetings, event coordination, and team activities

Other duties as needed

Skills & Qualifications

years of administrative or executive assistant experience

years of hands-on bookkeeping experience

Strong working knowledge of Quick Books Online

Experience with Stripe and online payment processing platforms

Solid understanding of accounts payable, accounts receivable, and reconciliations

Experience preparing and reconciling expense reports

Core Competencies

Strong attention to detail and high level of accuracy in financial data entry

Understanding of basic accounting principles

Ability to meet deadlines in a fast-paced environment

Strong analytical and problem-solving skills

Ability to work independently with minimal supervision

Professionalism and discretion when handling sensitive financial information

Highly organized with excellent follow-through