Specialist, Accounts Payable

Job Summary

This position will report to the Accounts Payable (AP) Supervisor and plays a key role in supporting company-wide financial operations through accurate and timely invoice and payment processing, vendor maintenance, exception resolution, and tax filing support.

• Review and resolve invoice exceptions within the AP system, including duplicate invoice research, missing information, new vendor setup requirements, and revised invoice entry.
• Research and resolve payment discrepancies, vendor statement variances, and duplicate payment issues, coordinating with vendors and internal stakeholders as needed.
• Prepare and submit state and federal tax filings for approximately 75 entities, including electronic and certified mail submissions, and maintain the filing tracking system to ensure deadlines are met.
• Evaluate and process vendor setup requests in the AP and accounting systems, ensuring accuracy, completeness, and timely onboarding in accordance with company standards.
• Support the AP Supervisor with year‑end 1099 preparation and distribution, including coordination of mailings and reconciliation of recipient information.
• Serve as backup for weekly check runs and employee expense report processing, verifying invoice header accuracy, confirming proper approvals, and executing payment processing.
• Ensure timely deposit of checks received in the office, maintaining accurate records and adhering to deposit procedures.
• Contribute to AP team initiatives aimed at improving workflow efficiency, reducing errors, and strengthening internal controls.

• Bachelor's degree preferred; accounting/finance majors preferred.

• Minimum 3 years of accounts payable experience.
• Experience in Avid Xchange preferred.
• Experience in MRI software preferred.
• Experience in Simple Legal billing software preferred.

• Working knowledge of accounts payable processes, including invoice processing, payment cycles, vendor management, and tax filing requirements (1099s, state and federal filings).
• Familiarity with enterprise accounting systems; experience with MRI and/or Avid preferred.
• Basic proficiency in Microsoft Excel, including use of formulas, pivot tables, and data sorting for reconciliation and reporting purposes.
• Proficiency in Microsoft Office Suite (Word, Outlook).
• Strong written and verbal communication skills, with the ability to correspond professionally with vendors and internal stakeholders.
• Ability to manage multiple priorities simultaneously while maintaining accuracy and meeting deadlines in a high-volume environment.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.
• Ability to identify discrepancies, research root causes, and escalate or resolve issues in a timely manner.
• Working knowledge of generative AI tools and ability to apply them effectively to AP workflows.

Starting Salary Range: $65,000 to $75,000 annually.

• Flexible Time Off
• 401(k) Matching Program
• Medical, Dental, and Vision Insurance plus FSA and HSA options
• Paid Caregiver Leave Benefits
• Commuter Pre‑Tax Savings Program (Parking and Mass Transit)
• Mentorship and Leadership Development Opportunities
• Paid Social and Engagement Events throughout the Year
• And More

Sagard’s Commitment to Applicants is evident with no discrimination in our recruitment process due to race, color, disability, creed, gender, sexual orientation, gender identification, age, religion, national origin, citizenship, marital status, veteran status, or any protected category by local, state or federal laws.