Benefits Specialist HYBRID IN OFFICE

Job Title: Benefit Specialist

Reports To: Benefits Manager

Department: Benefits / Accounting

FLSA Status: Non-Exempt

Pay Range: $26.44 - $31.25 per hour (annually $55,000 - $65,000)

Anticipated Close Date: 7/10/2026

Benefits Offered: Employer paid medical, dental, basic life insurance, vision, 401(k) with matching after six months, partial dependent medical contribution, EAP fully covered.

We are seeking a detail-oriented and organized individual to join our team as a Benefit Specialist at our Professional Employer Organization (PEO). In this role, you will assist in the reconciliation of benefits, support the accounting department with tasks related to employee benefits for multiple clients, plans, and vendors, and ensure accurate and timely processing of financial transactions and reconciliations for overall benefit management.

• Benefits Reconciliation
  • Review and reconcile multiple client’s benefits‑related accounts, including health insurance, retirement plans, and other employee benefit programs.
  • Compare internal records with vendor statements to identify discrepancies and resolve any issues promptly.
  • Assist in the monthly, quarterly, and annual reconciliation processes for benefits accounts.
  • Ensure all benefits deductions and payments are accurate.
  • Prepare and assist with billing and payment tracking for benefit providers, taxing entities, and other vendors.
  • Research variances in accounting ledgers and other reports as requested by management.
• Data Entry and Reporting
  • Generate reports for internal stakeholders, including HR, finance, and benefits managers, as needed.
  • Assist with tracking and monitoring of open claims and benefits payments.
  • Complete other analysis and accounting‑related tasks as necessary to support Benefits and Accounting teams.
• Leave Administration
  • Work closely with HRGs to manage the end‑to‑end lifecycle of leave cases, including determining eligibility, processing required paperwork, and tracking medical certifications and return‑to‑work dates.
  • Guide employees through their leave options, educate them on pay and benefit impacts, and provide compassionate support during critical life events.
• Compliance and Documentation
  • Ensure compliance with relevant regulations and company policies regarding employee benefits accounting.
  • Maintain up‑to‑date records of all benefit plan documents and vendor agreements.
  • Assist with internal and external audits, providing necessary documentation as requested.
• Collaboration and Communication
  • Work closely with HR, Payroll, and other departments to resolve issues related to benefits deductions or account discrepancies.
  • Respond to inquiries from employees and vendors as necessary.

• High school diploma or equivalent; associate’s degree in Accounting, Human Resources, or related field preferred.
• 1–3 years of experience in benefits administration, accounting, or payroll.
• Strong attention to detail and accuracy, with excellent organizational skills.
• Proficiency in Microsoft Excel; experience with Prism or another PEO‑related HRIS is a big plus.
• Knowledge of benefit programs (health, dental, retirement).
• Ability to work independently and as part of a team in a fast‑paced environment.
• Strong written and verbal communication skills.
• Exceptional computer skills (Microsoft Office) and ability to learn new systems.
• Use of HRIS systems, preferably related to the PEO industry (we use PrismHR).

• Experience in benefits reconciliation and accounting within a PEO or related environment.
• Familiarity with regulatory requirements (ERISA, COBRA, ACA, FAMLI, STD, etc.) related to employee benefits.
• Outstanding interpersonal and client service skills; ability to work independently and as part of a team.
• Strong organizational, analytical, and multi‑process management skills.
• Ability to exercise discretion, judgment, tact, and poise with highly sensitive information; excellent written, verbal, and interpersonal communication skills.
• Multi‑state, multi‑plan knowledge and experience.
• Team‑player who works egoless to meet mission objectives.

• None

The employee regularly works in an office…