Project Accountant

The Project Accountant 2 position is responsible for all facets of project and contract financial management, including ensuring accurate contract documentation and timely project financial support throughout each phase of the contract life cycle.

• Process and prepare Project Initiation Package per contract negotiations and receipt of the standardized budget package from the PM.
• Communicate project number and relevant financial data to the PM, Quality, and Marketing staff.
• Confirm receipt of project documentation from the PM, including:
• Signed Contract
• Notice to proceed
• Proposal
• Budget Information
• Proposal Contract Review (PCR) Form
• Internal Workshare Agreements/Subconsultant Agreements
• Invoicing Instructions/Progress Report formats (if necessary)
• Support the PM, as needed, with getting subconsultant agreements/POs executed.
• Participate in 0% Project Review.
• Attend kickoff and team meetings as necessary.

• Review weekend and month-end cost sheets as necessary.
• Review job costs for labor transfers and process as necessary.
• Review and process subconsultant invoices with the PM’s approval.
• Ensure timely release of subconsultant invoices for payment.
• Perform monthly billing function for all assigned projects.
• Post invoices within company deadlines, mailing within 24 hours of invoice release.
• Analyze and notify the PM of outstanding A-R issues.
• Collaborate with the PM to resolve A-R issues and document comments in EBS.
• Provide necessary data for the PM, Area Manager, and others regarding project financial status, including fee/budget, staffing, and accounts receivable.
• Manage fee and budget updates as a result of work/scope changes and contract amendments.
• Update the “Pipeline” opportunity forecast as necessary for expected contract amendments.
• Assist the PM as needed with updating staffing resources forecasts.
• Request and assist the PM in performing earned value calculations to monitor project progress, which may include:
• Request cost-to-complete from the PM.
• Request updated resource forecast information based on revised staffing projections.
• Identify and track out-of-scope items through fee/budget revisions.
• Participate in on‑demand project reviews to discuss deliverables and status.
• Participate in project reviews during the life cycle of the project.

• Confirm final billing is complete and all costs have been recorded to the project.
• Coordinate project closeout activities with the PM.

• Assist the Area Accounting Lead with general accounting functions, as needed.
• Assist the Area Manager, Area Accounting Lead and Assistant Regional/Regional Accounting Director with project management training initiatives, information system training and process/procedure improvements.
• Respond to project‑financial requests from the Area Manager and Assistant Regional/Regional Accounting Director.
• Assist PMs, if needed, with entering PPCs and maintaining quality schedules.

• Bachelor’s degree in Accounting.
• Positive leader who is a team player that takes initiative to provide solutions.
• Highly energetic, detail‑oriented individual with strong organizational skills.
• Local candidates preferred.
• Project accounting experience highly desired.
• Proficiency with MS Office products including Excel, Word and Outlook.
• Oracle EBS/Hyperion experience a plus.
• A/E/C experience also highly desired.

• Associate degree in a closely related field or combination of education and relevant experience.
• Minimum of 5 years of experience; an advanced degree may offset years of experience.
• Familiar with earned value management.
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast‑paced environment.
• Self‑motivated, well‑organized and detail‑oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Attitude and commitment to being an active participant of our employee‑owned…