Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a reliable and detail-oriented Accounts Payable Specialist to join a stable, family-owned organization. This Accounts Payable Specialist role is critical to maintaining smooth financial operations.

The organization offers a highly supportive, team-oriented environment with strong tenure and an evolving leadership style.

The Accounts Payable Specialist will be responsible for full-cycle AP processing in a predominantly paper-based environment:

• Invoice Processing & Full-Cycle AP (40%)

  • Code and enter invoices by division, location, and chart of accounts
  • Process non-inventory expenses (utilities, rent, insurance, credit cards, fuel, and general vendor payments)
  • Ensure timely and accurate approvals

• Weekly Check Run & Payments (20%)

  • Prepare and execute weekly check runs (primarily paper checks)
  • Ensure all invoices are entered by Monday for Tuesday processing
  • Coordinate approvals prior to payment release

• Vendor Management & Dispute Resolution (15%)

  • Investigate and resolve vendor discrepancies and prior balance issues
  • Maintain positive vendor relationships and manage ongoing communication

• Operational & Administrative Support (15%)

  • Maintain filing systems (primarily paper-based)
  • Handle recurring bill pay (email and paper invoices)
  • Assist with truck renewals, DMV payments, and inventory coding support

• Data Entry & Reconciliation (10%)

  • Perform accurate AP data entry
  • Conduct vendor-level reconciliations (balances, discrepancies)

Must-Have Qualifications:

• 2+ years of full-cycle accounts payable experience
• Strong attention to detail and ability to manage high-volume, paper-based workflows
• Ability to work independently with confidence and troubleshoot issues
• Strong communication skills and ability to work with varied personalities
• Reliable, professional, and easygoing demeanor

Preferred Qualifications:

• Experience in construction, contractor, or flooring-related industries
• Comfort working in a manual or paper-heavy AP environment

Technical Skills:

• Basic accounting systems knowledge
• Minimal Excel usage (primarily data entry and simple reconciliation tasks)

• Schedule:
  
  Monday–Friday, 40 hours per week
• Flexible start times between 6:00 AM – 9:00 AM (standard 8-hour day)
• No overtime expected
• 100% onsite

This Accounts Payable Specialist will join a company with a strong legacy of employee longevity and a supportive and flexible leadership style.

• Team-oriented, collaborative environment with approachable leadership
• Hands-off management style with strong support when needed
• Business casual dress code (jeans permitted on Fridays; polished appearance expected)
• Traditional culture with modern improvements and a focus on employee care

If you are an experienced Accounts Payable Specialist seeking a stable, team-oriented environment with immediate impact and potential long-term opportunity, this role is an excellent fit.

#INJUL
2026