Accounting Coordinator

Accounting Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

The Accounting Coordinator supports both Finance and General Administrative functions by processing high-volume financial transactions, maintaining audit-ready documentation, coordinating vendor compliance activities, and managing workflow related to AP invoices, lockbox checks, payroll, and operational reporting. This hybrid role ensures accuracy, timeliness, and compliance across multiple financial processes while providing cross-functional support to internal departments and external partners.

Main responsibilities:

Finance Responsibilities:

• AP Invoice Processing – Process, verify, and code invoices for Department warehouse teams; ensure accuracy and audit compliance.
• AP/AR Lockbox Check Processing – Retrieve, verify, record, and track incoming lockbox checks for Finance.
• Inventory Loss/Damage Processing & Tracking – Maintain daily processing of Form 120 documents, ensure accuracy, and support of WINC-related workflow changes.
• Payroll Support – Process missed punches, support Workbrain corrections, and maintain accurate payroll documentation.
• Insurance Claim Invoicing & Tracking – Track, process, and reconcile insurance-related invoices.
• General Account Audit & Corrections – Support account accuracy through periodic audits and correcting discrepancies.
• Communication – Monitor and manage the finance team group mailboxes, responding to supplier inquiries and routing general inquiries/store requests.
• Supplier Support & Customer Service Liaison – Provide support to suppliers, handling questions, and documentation needs.
• Vendor Pallet Audit & Compliance – Process vendor compliance photos for tracking and audit purposes
• Operational & Financial Reporting – Support a wide variety of operational and warehouse reporting, including:
• Transfers & Case Volume KPI reporting
• Truck Shop Trimble Software (data management)
• Supplier Invoicing (data management)
• Prospero Software (data management)
• EAM Software reporting (data management)
• Payroll reporting
• Line-item expenditure reporting
• Warehouse operations KPIs (data management)
• AP/AR Invoice Aging & Tracking / Period Close Reconciliation – Assist with timely month-end and year-end AP reconciliation.

General Administrative Responsibilities

• Office Supply Orders – Order office supplies for Finance and other areas; maintain accurate supply tracking.
• Mail Processing – Sort, distribute, and manage daily business mail.
• Vendor Compliance (Photo/Imaging Processing) – Process vendor compliance photos for tracking and audit purposes.

We are looking for candidates who possess the following:

Required

• Strong attention to detail with the ability to maintain high accuracy in financial documentation
• Working knowledge of AP processes, payroll systems (e.g., Workbrain), and operational reporting tools
• Ability to multitask in a high-volume environment
• Strong communication skills and ability to work with cross-department teams
• Proficiency in Microsoft Excel and standard office software
• Education:
  
  Associate's degree in accounting, Finance, Business Administration, or a related field; OR Equivalent combination of education and experience in accounting, payroll, or administrative support.
• Preferred:
  Bachelor's degree in accounting, Finance, Business Administration, or a related discipline.
• Administrative
  
  Skills:
  
  Strong organizational and time management skills, attention to detail, and proficiency in Microsoft Office suite (Excel, Word, etc.).
• Accounting Knowledge:
  Basic understanding of accounting principles and financial reporting.
• Communication and Interpersonal
  
  Skills:
  
  Ability to communicate effectively with colleagues, clients, and vendors.
• Data…