Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

The Accounts Payable Specialist will manage high-volume accounts payable operations supporting both domestic and European invoice workflows. This role focuses on accurate invoice processing, purchase order matching, and payment execution while maintaining strong vendor relationships and supporting global invoice flows. The specialist will work closely with cross-functional teams and have the opportunity to grow into a full-time role owning a specific category or service once it is fully established.

• Enter new purchase order (PO) requests and process PO change orders accurately and in a timely manner.
• Review and process incoming invoices, ensuring completeness, accuracy, and compliance with internal policies.
• Perform purchase order matching and invoice validation to confirm correct coding, amounts, and approvals.
• Handle urgent payment requests and ensure time-sensitive payments are processed without delay.
• Process and support various payment methods, including ACH, checks, and wire transfers.
• Respond to vendor inquiries regarding payment status, invoice questions, and general accounts payable issues.
• Assist with supplier onboarding and changes, including vendor setup and maintenance in the system.
• Support accounts payable verification requests and assist with audit or compliance-related inquiries as needed.
• Work cross-functionally with project coordinators and other internal stakeholders to resolve discrepancies and support ongoing projects.
• Handle ad hoc accounts payable tasks and special projects as assigned.
• Work with European and other international vendors, supporting global invoice flows with a focus on volume and classification accuracy rather than currency conversion.
• Apply basic capitalization and operating expense (opex) accounting knowledge when coding invoices and classifying expenses.
• Support adherence to basic SOX compliance requirements in accounts payable processes.
• Maintain a high level of attention to detail and proactively identify and resolve issues in invoice processing and payments.

• 1–3 years of accounts payable experience in a high-volume environment.
• Hands‑on experience with purchase order matching and invoice processing.
• Basic knowledge of capitalization and operating expense (opex) accounting concepts.
• Basic understanding of SOX compliance requirements related to accounts payable.
• Working knowledge of banking methods, including ACH, checks, and wire payments.
• Experience supporting international or European vendors and global invoice flows.
• Strong data entry skills with a focus on accuracy and speed.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• High attention to detail and strong organizational skills.
• Proactive mindset with the ability to identify issues and follow through to resolution.

• Experience with People Soft or SAP, or other enterprise resource planning (ERP) systems.
• Exposure to accounts receivable processes.
• Reconciliation experience, including vendor or account reconciliations.
• Intermediate or higher proficiency in Microsoft Office, particularly Excel.
• Familiarity with SOX compliance beyond basic concepts.
• Experience with vendor onboarding and supplier setup processes.
• Ability to learn new systems and tools quickly.
• Strong communication skills and comfort working with cross‑functional teams.
• Interest in growing into a role that owns a specific category or service within accounts payable.

The role follows a hybrid work model with two days in the office (typically Tuesday and Wednesday) and three days working remotely each week. Onsite presence on the designated days is expected to support relationship‑building with team members and effective collaboration, while leadership remains flexible in exceptional circumstances such as severe weather. The team culture is easygoing, energetic, and collaborative, and the environment suits individuals who enjoy engaging with colleagues and building strong working relationships.

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