Billing Coordinator

CB Partners is partnering with a professional services organization to hire a Billing Coordinator who will play a key role in supporting daily billing operations, invoice accuracy, and overall financial administration. This individual will help ensure a smooth billing cycle while working closely with internal teams and external clients.

• Assist in the preparation, review, and finalization of client invoices on a monthly basis
• Coordinate pre-bill workflows, including review of time entries, rates, and compliance with billing guidelines
• Support the distribution of invoices through both electronic and traditional channels
• Help manage Work-in-Process (WIP) and billing-related data
• Participate in e-billing activities, including submissions, tracking, and resolving rejections
• Assist with billing adjustments, transfers, and write-offs during invoice processing
• Maintain accurate billing files, client records, and documentation systems
• Support collections efforts by following up on outstanding receivables
• Review and reconcile firm credit card activity as needed
• Contribute to month‑end and year‑end close processes and reporting needs
• Respond to billing-related inquiries from both clients and internal stakeholders
• Provide administrative support such as expense processing and document management
• Collaborate cross‑functionally with accounting, finance, and operational teams
• Serve as backup support for front desk or administrative duties when needed
• Ensure all work meets quality, accuracy, and timeline expectations

• Understanding of billing workflows, invoicing, and basic accounting principles
• Proficiency with Microsoft Office tools, particularly Excel, Word, and Outlook
• Experience using billing or document systems such as Orion, Net Docs, or similar platforms
• Strong attention to detail with the ability to manage multiple priorities
• Effective problem‑solving and analytical thinking skills
• Professional communication abilities, both written and verbal

• Required: 2–4 years of experience in billing, administrative, or accounting support roles
• Preferred: Prior experience within a law firm or professional services environment
• Preferred: Associate’s or Bachelor’s degree in Accounting or a related discipline, or equivalent practical experience

We are an equal opportunity employer and our company is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.