Accountant II

Engineering a world of possibilities

Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results.

The Accounts Payable Office provides exceptional customer service to suppliers and the campus community by providing significant guidance across campus to ensure the timely and accurate processing of all payments for goods and services in support of the University mission.

The Accountant Il position is responsible for the reconciliation of multiple AP accounts in Workday, ensuring accurate financial record-keeping, providing support to university faculty, staff and students regarding Accounts Payable and Travel and Reimbursement programs. This position utilizes critical thinking skills to ensure all paperwork and tasks are completed timely and in compliance with policies and all authoritative regulations.

This is a professional position that requires a strong service focus, and skills in planning, organization, and collaboration. The Accountant I must be able to work independently, research and resolve issues, strategically analyze complex processes, understand the broad impact of decisions, and make recommendations for improvements. Knowledge and understanding of when to apply specific regulations or policies is critical when working with campus partners.

The ideal candidate enjoys working in a complex, dynamic environment and collaborating with others to resolve unique challenges.

This position is hybrid in Colorado. The Colorado School of Mines provides dedicated professional development and training. Onboarding for this position includes training on financial systems, policies, procedures, regulatory compliance requirements, and processes

• Collaborate closely with the Controller’s Office for an efficient close process and to produce accurate financial reporting.
• Prepare and process annual 1099 reporting, mailings and IRS filings and any corrections.
• Assist with the AP 1042S reporting, filings, and any corrections. Manage supplier profiles in Workday according to NRAs tax status, ensuring accurate back up withholding.

• Complete monthly Reconciliations of Cash Advances & Expense AR, AP Sub Ledgers, Refunds/Reprocessing Payments, Quarterly Alcohol Expense Report Review.
• Analyze account variances and generate financial reports.
• Perform account maintenance, recording entries and reconciling liability accounts.
• Reconcile AP Supplier Registrations in Sprintax, the Non-Resident Alien Tax Compliance System.

• Adhere to financial, procurement, travel policies.
• Understand when a business process or landscape in Higher Education has changed and policies need to be reviewed and recommendations for policy change is warranted.
• Evaluate policy and procedures to ensure compliance with applicable laws and regulations.

• Vendor invoice review, processing, and reconciliation.
• Oversee payment transactions such as ACH, wire transfers, paper checks, and credit card(s), including receivables of personal charges made in error on the One Card.
• Review unclaimed payments and follow the escheat process twice annually.
• Prepare correcting entries when errors are identified.
• Dispute Resolution; point of escalation for AP, ensure timely remediation of issues.
• Assist with the Virtual Card Payables Program and maintain reconciliation file.

• Provide guidance on projects, process improvements, and workflow documentation.
• Assist with developing appropriate and useful measures and metrics to assess and understand department wide service levels, department and individual performance levels, customer satisfaction, and other information necessary to continuously improve the quality and efficiency of service; and
• Analyze data and information to identify performance levels, service trends,…