Accounting and Project Administrative Specialist

Job details

Growing, Denver based construction company seeking a dynamic accounting specialist for their team

Salary: $60,000 - $75,000 per year

• Professional Growth and Development - Project Accountant track OR Project Admin track
• Outstanding company culture with a great work/life balance
• Competitive compensation and benefits
• Excellent accounting leaders who are passionate about mentoring employees

Jobot is partnering with a growing construction company to staff a position as an Accounting and Project Administrative Specialist. The Accounting and Project Admin will be responsible for the following:

• Accounts Payable and Transaction Processing
• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Confirm invoices are supported by the appropriate purchase order, subcontract, commitment, approval, or other required documentation.
• Route invoices through the established approval process and follow up on outstanding approvals.
• Review invoice coding for accuracy, including company, project, cost code, commitment, and general ledger account.
• Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and unmatched purchase orders or commitments.
• Assist with weekly payment preparation and respond to vendor payment-status inquiries.
• Maintain organized and complete electronic accounts payable records.
• Assist with vendor statement reconciliations and resolution of outstanding balances.

• Create and maintain purchase orders, subcontracts, change orders, and other project commitments within the accounting system.
• Verify commitment amounts, cost codes, contract terms, and supporting documentation before entry.
• Track commitment status and assist project teams with identifying missing, incomplete, or outdated information.
• Support the reconciliation of project commitments, invoices, and remaining contract balances.
• Assist with subcontractor billing, retainage, lien waiver, and payment-documentation requirements.
• Help maintain accurate project cost information and promptly communicate discrepancies to Finance and project leadership.
• Support project setup, cost-code maintenance, and project closeout activities.

• Assist with vendor and subcontractor onboarding, including collection and review of W-9s, insurance certificates, agreements, and other required documentation.
• Maintain current vendor and subcontractor records.
• Track expiring or missing insurance certificates and other compliance documents.
• Assist with lien waiver collection and documentation before payments are released.
• Coordinate with project teams and external partners to resolve compliance or documentation issues.

• Provide administrative support to project managers, superintendents, and accounting personnel.
• Assist with maintaining project files, contracts, change orders, purchase documentation, meeting records, and correspondence.
• Support project billing and pay-application preparation by organizing required documentation.
• Assist with subcontractor communication, document tracking, project closeout, and warranty documentation.
• Help maintain logs for commitments, change orders, compliance documents, invoices, and closeout items.
• Prepare reports and schedules as requested by Finance or Operations.
• Participate in process improvements related to procurement, accounts payable, project administration, and document control.

• Maintain confidentiality of financial, employee, vendor, and project information.
• Communicate professionally with employees, subcontractors, vendors, customers, and other business partners.
• Manage multiple deadlines and competing priorities in a fast-paced construction environment.
• Identify process gaps, recurring errors, and opportunities to improve efficiency or internal controls.
• Perform other accounting and administrative duties as assigned.

This position serves as an important connection between accounting, project management, field operations, subcontractors, and vendors. The ideal candidate is organized, detail-oriented, responsive, and comfortable managing a high volume of transactions and documentation across multiple construction projects.

The role requires strong follow-through, sound judgment, and the ability to identify missing or inconsistent information before it affects project costs, payments, or reporting.

• 2+ years of experience in accounts payable, project administration, construction accounting, or a similar transactional role.
• Strong organizational skills and attention to detail.
• Experience processing invoices and working with purchase orders, subcontracts, or other commitment-based transactions.
• Ability to review supporting documentation and identify missing, inaccurate, or inconsistent information.
• Strong written and verbal communication skills.
• Ability to manage a high volume of transactions while meeting deadlines.
• Proficiency with…