Contract Specialist II

Company: Rio Grande Co.
Position Title: Contract Specialist II
Department: Central Services - Credit and Contracts
Reports To: Credit Manager
FLSA Status: Non-Exempt
Location: Denver, CO

The Contract Specialist II is responsible for reviewing and administering commercial contracts while supporting accounts receivable and credit operations. This role evaluates contract terms, identifies financial and operational risk, coordinates revisions and approvals, and maintains accurate contract and credit records. The position handles complex matters with minimal supervision, partners with sales, operations, accounting, and legal counsel, and provides guidance and mentoring to members of the Accounts Receivable Team.

This position does not have direct supervisory responsibility.

Founded in 1893, Rio Grande Co. has proudly served the Denver and Rocky Mountain region for more than 130 years. What began as a fuel and feed business has grown into a trusted distributor, fabricator, and building materials resource supporting construction projects across Colorado.

As a multi-generational, family-led company, members of the Peterson family - Erik, Elmer, Donald, and Bruce - have guided our growth and long-standing contribution to Colorado's construction industry.

At Rio Grande Co., we build more than structures - we build teams, careers, and futures. What sets us apart:

• A family-founded culture that prioritizes people and relationships
• A workplace grounded in safety, respect, and accountability
• Transparent leadership and clear expectations
• Investment in employee development and training
• A commitment to doing the right thing for our employees, customers, and communities

• Review commercial contracts, purchase orders, subcontracts, credit agreements, master service agreements, change orders, and related documents for accuracy, completeness, and consistency with Rio Grande Co. requirements.
• Evaluate terms involving pricing and payment, billing requirements, retainage, insurance, indemnity, warranties, changes, delays, dispute resolution, default and termination, liens and waivers, and other provisions that may create financial or operational risk.
• Identify nonstandard or high-risk terms, summarize the business impact, recommend revisions within approved guidelines, and refer the most complex legal or business issues to the Credit Manager, executive leadership, or outside counsel.
• Prepare and coordinate contract redlines, clarifications, supporting documents, approvals, signatures, and final distribution.
• Maintain organized contract files, logs, version control, renewal dates, notice deadlines, and other contractual obligations.
• Track and obtain required documentation, which may include certificates of insurance, bonds, tax forms, credit documents, lien waivers, and other project or customer records.
• Communicate contract obligations and special requirements to sales, operations, accounting, project teams, and other affected departments.

• Support the review and processing of customer account and credit applications, including reference checks, credit terms, credit limits, and account maintenance.
• Review aging reports and account activity; investigate slow payment, billing disputes, deductions, account changes, and other issues that may affect collection or credit risk.
• Research and reconcile invoices, payments, credits, deductions, and account balances in coordination with customers and internal teams.
• Support collection efforts and the preparation, processing, and tracking of preliminary notices, notices of intent, lien waivers, mechanic's lien documents, bond claims, and other collection or legal materials, as applicable and under company guidelines.
• Maintain complete documentation supporting credit, contract, collection, and account decisions.
• Apply basic accounting principles, fair credit practices, collection requirements, and Rio Grande Co. policies consistently.

• Serve as a knowledgeable resource to internal teams regarding contract terms, credit…