Supervisor, Accounts Payable

Supervisor, Accounts Payable (Administrative)
At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

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Employee Benefits:

(RTD Represented

Employee Benefits:

Please refer to the Labor Agreement included in the above link for details.)

The Accounts Payable Supervisor leads the Accounts Payable (AP) function for RTD, with end-to-end accountability for vendor payment operations, internal controls over disbursements, and cross-system integration of payment data from HR Management, Risk Management, and Purchasing Card (P-Card) systems. The Supervisor updates, implements, and recommends policies governing payment of liabilities to optimize cash flow, capture available discounts, and steward extended vendor credit.

The role carries direct oversight of organizational cash outflow controls, regulatory reporting obligations including IRS 1099 reporting and Colorado withholding compliance, and the supervision of a team responsible for high-volume invoice and payment processing.

• Manages and schedules Accounts Payable (AP) processing, payment batch runs, month-end and year-end activities, ensuring timely and accurate disbursement of liabilities in accordance with authorization procedures.
• Oversees record management, retention, and supporting documentation for AP transactions.
• Reconciles and prepares monthly analysis of AP-related General Ledger and clearing accounts.

• Oversees Vendor Master File administration, including vendor onboarding and maintenance, W-9 and W-8 collection and validation, IRS TIN matching, vendor screening, duplicate prevention controls, and data quality reviews.
• Administers vendor banking and credit relationships, including ACH and wide setup verification, banking change controls, and vendor bankruptcy handling.
• Manages annual IRS 1099 reporting processes, including card payment reporting coordination, backup withholding administration, and corrections processing.
• Administers Colorado state withholding and remittance obligations on reportable vendor payments.
• Reviews Purchasing Card (P-Card) reconciliations, exception reports, and related reporting requirements; identifies compliance concerns and escalates non-compliant transactions or suspected fraud.
• Coordinates P-Card policy updates and training in partnership with Finance and Procurement.

• Owns AP policies, procedures, and governance documents; implements updates to ensure compliance with regulatory changes, accounting standards, GAAP, GASB pronouncements, and organizational needs.
• Maintains AP internal control documentation, including process narratives, control matrices, and segregation-of-duties matrices.
• Supports external, internal, and Single Audit engagements, including preparation of provided-by-client (PBC) schedules, sample selection, and walkthrough coordination.
• Ensures AP disbursement practices comply with applicable Colorado prompt payment requirements.
• Administers escheatment of unclaimed property under the Colorado Revised Uniform Unclaimed Property Act, including identification of stale-dated payments and credits, due diligence procedures, and remittance to the State Treasurer.
• Supports federal grant disbursement documentation requirements under 2 CFR Part 200 and FTA Circular 5010.1E, including allowability review and Schedule of Expenditures of Federal Awards (SEFA) reporting input.

• Manages the import and integration of payment data from upstream systems, including HRMS (payroll and data export), Risk Management systems, and P-Card systems.
• Serves as primary AP subject matter expert for ERP systems, leading implementation, testing, process design, system enhancements, and ongoing optimization efforts.
• Documents ERP-dependent controls and identifies migration validation requirements to ensure continuity of internal controls through system transition.
• Prepares monthly AP performance reporting, including aging analysis, days payable outstanding (DPO), on-time payment rate, discount capture rate, and vendor risk maintenance.
• Identifies and escalates significant operational, compliance, vendor, and payment-related risks to the Accounting Manager.
• Partners with Procurement, Finance Department, and Legal on payment-related matters, vendor disputes, and process improvements.

• Maintains appropriate staffing levels and reviews progress to ensure the quality and…