Accounts Payable Technician

The Accounts Payable Technician supports day-to-day accounts payable operations by processing invoices and payments, managing the A/P inbox, maintaining vendor records and required documentation, and assisting with credit card administration. This role focuses on accurate transaction execution, timely communication, and consistent documentation, while providing flexible coverage for rotating responsibilities and satellite office support. Escalates exceptions and non-standard requests to Technician II/Specialist to maintain accuracy and control compliance.

Why Holland & Hart? At Holland & Hart, you feel genuinely supported, surrounded by people who care about your life, your growth, and your well‑being, creating a culture employees describe as deeply supportive and balanced. With generous benefits and a strong foundation built on community and inclusivity reflected in the firm’s diverse, people‑first environment, Holland & Hart offers a stable, heart‑centered place to build a meaningful career.

The following tasks may be rotated among multiple team members to ensure versatility and expertise, supporting individual skill development and ensuring comprehensive departmental support.

• Monitor and manage the A/P inbox; respond to routine inquiries, route requests appropriately, and initiate invoice processing to maintain timely workflow.
• Review invoices for required documentation, accurate vendor details, coding, amounts, sales/use tax indicators, and appropriate approvals in accordance with firm policy.
• Enter/import invoices, costs, and journal entries accurately and timely; escalate incomplete/incorrect submissions for correction.
• Escalate incomplete submissions, missing approvals, unclear coding, taxability questions, duplicate vendor concerns, and payment exceptions toAP Technician II or AP Specialistper procedure.
• Document issue details and actions taken to support timely resolution and audit trail.

Payment Support & Controls (Execution-Level)

• Prepare for payment runs by organizing approved invoices and required backup; match checks to invoices and attach remittances for accurate application.
• Schedule, print, and distribute checks; mail checks and maintain appropriate documentation.
• Upload positive pay files for each check run and promptly escalate exceptions to the appropriate senior team member.
• Create and maintain vendor records using established checklist controls; prevent duplicates and ensure required prerequisites are obtained.
• Obtain and maintain W‑9 documentation and related vendor compliance files; request updated documentation as needed.
• Review vendor statements; request missing invoices and communicate payment status using standard templates.

Credit Card Administration

• Prepare and distribute credit card statements to cardholders for receipts, coding, and approvals; assemble transaction support for entry.
• Support users with one-time vendor credit card payments and recurring vendor credit card setups per established procedures.

Operational Coverage / Specialized Processing

• Support satellite office invoice and check processing; obtain coding/approval as needed and coordinate with local office personnel for on-site check issuance.
• Process foreign counsel invoices by verifying required information and preparing for commitment/ERP import.

Projects & Systems

• Participate in process improvement projects and testing for new software or system upgrades; document findings and recommend procedural updates.

Additional projects

• Scanning/Filing as necessary
• Undertake additional projects as necessary, adapting to evolving business needs and priorities.
• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.