Accounting & Event Business Administrator

Location: Denver, CO Primarily office-based with some on-site event presence

Compensation: $70,000–$82,000 per year + discretionary bonus

Company: Headline Inc.

Headline Inc. is a fast-paced event production company producing large-scale festivals, branded activations, live experiences, and special events. We are a hands-on team managing complex projects with a high volume of activity.

This is a hands-on, numbers- and detail-intensive role for someone who genuinely enjoys spreadsheets, reconciliation, organization, and making sure information is accurate.

A major part of this position involves working with high volumes of financial and operational data across multiple systems
. Advanced proficiency in Excel and Google Sheets is essential, as is the ability to independently reconcile information, identify discrepancies, troubleshoot inconsistencies, and ensure records are accurate before payroll, invoices, payments, or reports are finalized.

The Accounting & Business Administrator will be responsible for day-to-day bookkeeping, accounts payable and receivable, employee and contractor payroll preparation, invoicing, reconciliations, contract administration, compliance documentation, and maintaining accurate event-level financial records.

This person will work closely with company leadership and our finance/accounting partners. The ideal candidate is meticulous, highly accountable, comfortable managing a significant volume of detailed information, and naturally inclined to investigate when numbers don't match.

• Prepare and process payroll information accurately and on schedule
• Manage high-volume payment processing, particularly surrounding major events
• Reconcile time records across timekeeping systems, schedules, project records, and payroll
• Verify pay rates, hours, job assignments, reimbursements, and other payment information prior to processing
• Investigate discrepancies and coordinate corrections before payments are finalized
• Maintain accurate payment records
• Support year-end reporting processes

• Coordinate vendor onboarding and maintain required documentation
• Collect and track W-9s, certificates of insurance, agreements, licenses, and other compliance documents
• Track employee certifications, licenses, expirations, and required documentation
• Maintain organized business records
• Assist with employee onboarding and other HR administration
• Maintain organized internal systems and ensure records remain current and complete
• Handle confidential financial, personnel, and legal information with discretion

• Provide administrative and financial support surrounding major events
• Assist with event check-in/check-out, worker records, invoice and receipt collection, expense tracking, and documentation
• Reconcile event-related labor, expenses, purchases, and vendor records following events
• Help ensure financial and administrative documentation is complete so events can be closed out accurately and efficiently
• Occasionally work on-site during major events
• Manage day-to-day bookkeeping and maintain accurate financial records in Quick Books
• Manage accounts payable and accounts receivable, including invoice processing, client invoicing, payment tracking, and follow-up
• Reconcile bank, credit card, expense, payroll, vendor, and other financial records
• Maintain accurate coding and allocation of expenses across multiple events and projects
• Reconcile financial and operational data between multiple systems and spreadsheets
• Maintain clean, accurate event-level financial records to support event settlements, P&Ls, and company financial reporting
• Track event expenses, vendor invoices, deposits, reimbursements, and outstanding balances
• Identify, research, and resolve discrepancies rather than simply processing information as received
• Assist with local and state sales tax tracking and preparation of supporting records
• Maintain accurate documentation and audit trails for financial transactions

• Prepare client, vendor, and contractor agreements using approved company templates
• Populate and verify…