Staff Accountant

Staff Accountant

Category: Finance

Type: Full-time (M-F, 8:00 am – 5:00 pm), benefits eligible.

Salary: $55,000 - $60,000 annually

Location: Hybrid (Denver, CO)

Higher Education Resource Services (HERS) is a leadership development organization dedicated to creating and sustaining a dynamic network of women and gender-diverse leaders in higher education. Our programs serve emerging and established leaders from all institution types and backgrounds. HERS prioritizes equity in leadership as a means of creating transformative opportunities for college and university communities.

Founded in 1972, HERS serves as a trusted network for higher education leaders and continues to build a repository of leadership data, resources, and professional development opportunities for individuals seeking to advance their careers and leadership practice.

The HERS Staff Accountant is responsible for day-to-day accounting operations, supporting the organization’s mission of developing women and gender-diverse leaders in higher education. Reporting to the Fractional Chief Finance and Administrative Officer (Fractional CFAO), with a dotted reporting line to the Vice President of Programs, this position ensures the accurate, timely, and well-organized processing of HERS’ financial transactions and records.

Core responsibilities include accounts payable and accounts receivable processing, routine payroll administration, bank and account reconciliations, revenue entry and transaction processing, maintaining accurate data in Salesforce and Quick Books, and organizing and retaining financial records in accordance with HERS’ policies and applicable requirements.

The Staff Accountant works closely with the Fractional CFAO and HERS staff to support accurate day-to-day fiscal operations, responding to routine financial questions, processing transactions that support the organization’s programs and business activities, and completing assigned financial and operational projects. This position communicates directly with HERS clients and constituents, including billing and finance contacts at higher education institutions, regarding program fees.

The ideal candidate will demonstrate strong attention to detail, accuracy, customer service, organization and communication skills, along with the ability to manage multiple routine accounting tasks, meet processing deadlines, and maintain confidentiality when handling sensitive financial information.

• Process and maintain accounts payable, accounts receivable, payroll processing and reconciliations, revenue recognition and recording, bank reconciliations, and other routine accounting activities to ensure timely and accurate financial records.
• Salesforce and Quick Books data maintenance.
• Financial record organization and document retention.
• Monitor expenditures to ensure compliance with HERS policies, financial controls, and applicable regulations while promoting sound business practices.
• Prepare and maintain financial records in accordance with Generally Accepted Accounting Principles (GAAP) and organizational policies.
• Perform monthly and year-end closing activities, including account reconciliations, journal entries, and other accounting functions necessary to ensure accurate financial reporting.
• Process HERS budget transactions and review financial workflow items for accuracy and compliance prior to submission for approval.
• Assist with annual financial audits by preparing documentation, reconciling accounts, and responding to auditor requests.
• Assist with comprehensive year-end budget reviews, including the reconciliation of accounts, identification and resolution of deficits or discrepancies, and preparation of financial information to support audits and organizational reporting.

• Prepare routine accounting schedules and supporting financial information requested for budget development, board reporting, and audit activities.
• Prepare budget-to-actual reports and supporting schedules for review by the Fractional CFAO and leadership team.
• Compile registration, scholarship, expense, and donor data…