Admissions Assistant

Published:
Nov 18, 2024 - An Admissions Assistant manages reception, greeting all visitors warmly and professionally, and performs clerical duties such as answering calls and responding to emails. Prepares documents, reports, and presentations, maintains printers and office supplies, and manages diaries and events. Provides administrative support across departments including management, purchasing, HR, and marketing, assists in inventory control, updates vendor databases, and helps onboard new staff while planning exhibitions and conferences.

Job Summary:

• Manage reception and greet all visitors in a welcoming and professional manner.
• Carry out clerical duties such as answering the telephone and replying to emails.
• Preparing documents, reports and presentations.
• Maintain printers and office supply inventory.
• Diary and event management.
• Provide administrative support to management and purchasing departments.
• Inventory control of samples and assist various departments.
• Update and maintain vendor databases.
• Onboarding new staff and organizing production paperwork.
• Assist the corporate HR and Marketing departments, plan exhibitions and conferences.
• Effectively communicate internally and externally in written and verbal fashion.

Job Summary:

• Provide direct support to the COO in an executive assistant capacity.
• Scheduling, email management, note-taking during meetings and running errands.
• Support HR tasks including document management and scheduling interviews.
• Engage with accountants to track invoices and prep materials.
• Stay abreast of business legal requirements and deadlines.
• Update insurance policies and prepare documents for signing.
• Work closely with the Operations team to track accounts, shipments and applications.
• Support the entire team with other tasks and projects.
• Translation and communication, visitor support, pre-authorization, faculty CV and syllabi update, assistance to the Associate Dean for Academic and Faculty Affairs.
• Organizing and arranging logistics for events led by the office and/or faculty, including budget planning and implementation.
• Preparing and tracking documentation in support of reimbursement and expenses.
• Assisting faculty visa/immigration support, responding promptly.
• Daily requests for assistance from faculty, supporting the needs of incoming, continuing, and departing faculty, including relocation, housing set up, shipping, flight booking, etc.

Job Summary:

• Producing and analyzing reports for the Merchandise and Buying teams in order to help maximize sales and profit.
• Setting up and visually merchandising curated sales.
• Manage filing and coordinate day-to-day administrative and logistical requirements.
• Coordinate project schedules, resources, equipment and information.
• Assign tasks to internal teams and assist with schedule management.
• Ensure file organization based on office protocol.
• Assist with administration related matters pertaining to operations.
• Handling the day to day administrative work for key staff members.
• Schedule calls, meetings, travel, deliverables for several team members.
• Communicate on behalf of BD, PM and Executive staff, write emails, letters, ads.

Job Summary:

• Act as the first point of call for admissions inquiries regarding applications and student funding.
• Provide support for the Admissions Officers during the student application and enrolment stages.
• Responsible for the admissions inbox.
• Issue course offer letters, booking letters, and scholarship confirmations.
• Maintain and update admissions trackers.
• Data entry to assist with data returns such as HESA.
• Provide support at Open Days and Marketing events requiring Admissions Team representation.
• Assist the Admissions Manager and Registry staff with immigration compliance-related processes, such as s and audits.
• Assist with mass student mailouts.
• Assist the Student Services team at Registration and Induction Events.
• Develop a solid understanding of departments and staff functions to correctly refer…