Maintenance Coordinator

Overview

Creating a better way to live is the purpose that binds Avalon Bay associates. At Avalon Bay, every day is an opportunity to make a difference in someone's life. Whether it’s helping someone choose one of our communities as their home, providing great service to our residents, or supporting our fellow associates, we are committed to creating an unforgettable experience as a great place to live - and work.

The Maintenance Coordinator I helps maintenance teams and directors in a region or group of communities. The role focuses on administrative support, compliance, financial tracking, vendor coordination, and record keeping. You’ll make sure processes run smoothly, budgets are monitored, and projects are completed on time.

• Financial Support (30%)
  • Process invoices and track budgets.
  • Report on variances, accruals, and disputed invoices.
  • Analyze expenses to spot trends or issues.
• Operations & Admin Support (30%)
  • Act as a communication link between departments.
  • Help with safety initiatives (meetings, compliance checks).
  • Keep maintenance and environmental records updated.
  • Track quality metrics (e.g., move-in success rate) and follow up with teams.
• Project & Vendor Management (20%)
  • Assist with contracts and statements of work.
  • Coordinate large projects and RFPs.
  • Work with vendors to schedule and track progress.
  • Support capital planning and monitor insurance/contract compliance.
• Regional Admin Support (15%)
  • Organize staff meetings, schedules, and reports.
  • Track preventative maintenance and ticket completion.
• Team Support (5%)
  • Train and guide Community Coordinator I staff.

• Education: High school diploma required; bachelor’s preferred.
• Experience: 2–3 years in administration; property management experience is a plus.
• Skills: Strong communication, organization, multitasking, and problem-solving.
• Technical: Proficient in Microsoft Office; able to create reports and presentations.
• Other: Attention to detail, ability to meet deadlines, and basic math skills.

• Office-based role with occasional physical activity (lifting up to 25lbs, climbing stairs/ladders).
• Normal office setting with standard equipment.

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation. We offer:

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.
• Growth based on achievement and promotion from within.
• Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘Avalon Bay’s Very Best’ recognition program and others!).
• A 20% discount on our incredible apartment homes.
• A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Avalon Bay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated.

With this we know we can do great things.

Avalon Bay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Avalon Bay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications will be accepted on an ongoing basis.

Avalon Bay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to Avalon Bay you accept the Avalon Bay California Personnel Privacy Notice.