Construction Program Coordinator

Position Overview

Brand:
Bagel Brands

Bagel Brands is the parent company for your favorite breakfast brands, Einstein Bros. Bagels, Bruegger's Bagels, Noah's NY Bagels, and Manhattan Bagel. We believe in the bagel and how it has the unique ability to bring people together. Our team has a standard set of values and behaviors that allow us to spread a little more joy and happiness in the world.

They let us laugh, smile, and enjoy each other's company a little more. These are the behaviors that guide how we work, how we treat each other, and how we treat our guests. We believe that there is no better way to make someone's day than with a warm, fresh-baked bagel and a heart-felt good morning.

The Construction Program Coordinator provides coordination, administrative support, and visibility across Bagel Brands' construction and capital project portfolio. This role supports new store openings, remodels, and development initiatives by ensuring project information, documentation, and timelines are organized, communicated, and tracked effectively.

Working closely with Construction Managers and cross-functional partners, the Construction Program Coordinator helps maintain momentum across the construction lifecycle by supporting execution, surfacing risks, and ensuring accurate documentation and reporting. In alignment with Bagel Brands' Mission, Vision, and Values, this role supports disciplined growth, operational readiness, and a consistent guest experience.

• Department:
  Development
• Base Annual Salary Range: $87,000 to $94,000
• Bonus: 10%

Construction Project Coordination & Support

• Support day-to-day coordination across multiple construction projects, including new builds, remodels, and capital initiatives.
• Serve as a point of coordination between Construction Managers, general contractors, consultants, landlords, and internal partners, ensuring information is shared accurately and timely.
• Track project milestones, schedules, and key deliverables, escalating issues or delays to Construction Managers as appropriate.
• Assist with preconstruction activities such as permitting coordination, utility applications, landlord requirements, and AHJ submissions.
• Support store turnovers, closeouts, and handoffs to Operations and Facilities by tracking required documentation and readiness items.

Cost Tracking and Documentation Management

• Track and maintain documentation related to RFIs, submittals, pay applications, change orders, and closeout materials.
• Maintain organized and up-to-date project files, logs, and records within project management systems.
• Compile required documentation for Tenant Improvement Allowance (TIA) reimbursement in partnership with Lease Administration.
• Support Construction Managers with budget tracking, reporting, and data preparation as needed.

Vendor & Partner Management

• Coordinate scheduling and documentation for Owner-direct vendors and Owner Furnished Contractor Installed (OFCI) items.
• Support communication with vendors and consultants to ensure timelines, documentation, and requirements are understood.
• Assist with vendor onboarding, compliance documentation, and tracking as needed.

Reporting, Communication & Continuous Process Improvement

• Maintain trackers, dashboards, and reporting tools to provide visibility into project status and timelines.
• Prepare and distribute project updates for Development leadership and cross-functional partners.
• Identify gaps in documentation, communication, or tracking and escalate opportunities for improvement.
• Support continuous improvement efforts by documenting lessons learned and updating tools or templates as directed.

• Effective Communication: Communicates clearly, accurately, and promptly with Construction Managers, cross-functional partners, and vendors. Shares status updates in a way that supports alignment and execution, and escalates issues early when clarity or action is needed.
• Accountability & Ownership: Takes ownership of assigned coordination work streams (tracking, documentation, timelines, reporting) and follows through consistently. Maintains accurate records…