OFFSI Coordinator

Position Title

OFFSI Coordinator

Exempt

This is a hybrid position, working in office at least 3 days per week.

The position is funded through December 2026.

The Governor’s Office of Federal Funds and Strategic Initiatives (OFFSI)

Through a cross‑agency team of Strategy Officers and a network of local grant navigators, the Office operates as a convener of state agencies, local governments, and other entities to improve the drawdown of federal funds for Colorado while improving government systems to drive efficiencies and implement federal funding. OFFSI reflects the diverse work that goes beyond economic recovery, including implementing long‑term transformative investments of ARPA funds, maximizing IIJA/IRA opportunities, cross‑agency coordination, and strategic work on Governor priorities.

• Minimizing risks, maximizing opportunities, operating with transparency.
• Being prepared to shift strategies and resources based on emerging public needs and the federal funding landscape, while staying grounded in data, trust, and the OFFSI mission.
• Ensuring federal and stimulus funding is spent effectively, impactfully, and equitably.
• Building upon lessons learned to improve public systems.

This position reports to the Chief of the Office of Federal Funds and Strategic Initiatives. It may occasionally support other Executive Assistants or administrative staff within the Governor’s Office as needed.

Occasional in‑state travel.

The OFFSI Coordinator supports OFFSI to ensure seamless coordination of team deliverables and administrative functions. The position serves as the administrative lead for OFFSI, managing the Chief’s schedule, coordinating meetings and events, gathering briefing materials, providing quality control for information and task gathering, and general administrative assistance. The role also leads special projects as assigned, applying skills to support team objectives.

The ideal candidate is detail‑oriented, highly organized, proactive, collaborative, and an innovative thinker with strong critical thinking, pattern recognition, analytical skills, and the ability to adapt quickly in a fast‑paced environment.

• Scheduling and coordination assistance for the OFFSI Chief and Leadership Team including managing scheduling, appointments, and calendars.
• Manage OFFSI administrative requests, including expense claims and supply orders for leadership.
• Planning and execution of Office events and meetings.
• Support for Office retreats, leadership meetings, and team meetings.
• Support summits and events.
• Supporting the management and tracking of the Office’s budget and administrative needs.

• Develop and maintain systems of effective communication and coordination within OFFSI, including:
• Management of specific requests made of OFFSI team members.
• Communicating weekly around Office priorities and needs.
• Tracking and communicating upcoming deadlines across the organization.
• Direct outreach/ongoing communication with state agencies, stakeholders, and partner organizations.
• Contribute to strategy and planning work, meetings, and other activities such as process improvement and other opportunities.

• Lead and complete research assignments as directed by supervisor and leadership team.
• Special project management/coordination as directed by supervisor and leadership team.

• High level of professionalism in all written and oral communications. A strong understanding of executive‑level communication is preferred.
• Exceptional time management, organizational skills, and attention to detail.
• Proficiency in Google Apps and Microsoft Suite is essential. Experience with Salesforce is preferred, but not required.
• Strong relationship‑building skills and ability to collaborate effectively.
• Excellent project management and coordination skills, including the ability to create and maintain project and action item trackers.
• Basic data management and analysis skills are preferred, but not required.
• Ability to work with high levels…