Office Coordinator

Ever Commerce (Nasdaq: EVCM) is a leading service commerce platform, providing vertically-tailored, integrated SaaS solutions that help more than 690,000 global service-based businesses accelerate growth, streamline operations, and increase retention. Its modern digital and mobile applications create predictable, informed, and convenient experiences between customers and their service professionals. With its Ever Pro, Ever Health, and Ever Well brands specializing in Home, Health, and Wellness service industries, Ever Commerce provides end-to-end business management software, embedded payment acceptance, marketing technology, and customer experience applications.

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The Office Coordinator is responsible for the day-to-day operations of the Denver office, ensuring consistent coverage, strong operational controls, and a welcoming, well-functioning workplace. This role owns onsite office operations, facilities coordination, and event execution, serving as the single point of contact for in-office needs. This position is ideal for someone who is detail-oriented, service-minded, and energized by creating a great in-office experience.

• Manage day-to-day office operations, including mail distribution, accounting check deposits, parking validation, and recurring supply orders
• Ensure operational accuracy and office readiness through daily housekeeping, maintenance checks, and vendor coordination
• Coordinate and support onsite meetings and events, including logistics, room setup, catering, and onsite execution as needed

• Manage weekly grocery orders and restocking for kitchen and conference rooms
• Maintain snack, beverage, and coffee inventory
• Perform weekly refrigerator cleanouts with employee communication
• Manage dishwasher use and kitchen cleanliness
• Ensure executive bathrooms are properly stocked

• Conduct daily checks for cleanliness, supplies, and printer paper
• Partner with IT to address technology or A/V issues
• Reset conference rooms after large meetings

• Manage mailboxes and route mail to appropriate teams
• Email employees regarding personal mail
• Audit and manage monthly parking membership lists
• Manually validate parkers during business hours
• Manage badge access to add and remove employees

• Serve as the single point of contact for onsite event planning
• Manage events using standardized request forms
• Coordinate:
  • Catering
  • Conference room reservations
  • A/V support with IT
  • Hotel room blocks
  • Offsite dinners, happy hours, and team-building events
• Provide onsite event support during all events

• Partner closely with the Executive Assistant to support and enhance a positive, engaging in-office culture for Denver-based employees
• Help plan, coordinate, and execute recurring culture-building initiatives, including:
  • Hosted Thursday lunches
  • Happy hours
  • Onsite team events and celebrations
  • Holiday and seasonal events
• Provide logistical and onsite support for culture and engagement activities, including space setup, catering, vendor coordination, and event execution
• Serve as a visible onsite presence that fosters connection, collaboration, and a welcoming office environment
• Continuously support initiatives that encourage in-office engagement and strengthen the employee experience

• Submit and manage work orders with the building
• Coordinate inspections
• Establish and manage office maintenance
• Own PO’s in Coupa for all vendors

• Provide administrative and logistical support for:
  • Earnings
  • Audit Committee meetings
  • Board meetings
• Partner with the Executive Assistant on onsite logistics and room setup

• 3+ years of experience in office coordination, office management, or facilities support
• Strong organizational and multitasking skills
• Excellent communication and service orientation
• Ability to manage operational details independently
• Comfortable being onsite and serving as a visible point of contact
• Experience coordinating events and vendors preferred

The…