Billing and Administrative Coordinator

A rapidly growing midsize law firm is seeking a Billing and Administrative Coordinator to join its expanding accounting and administrative team. This is a high visibility role that supports billing operations while working closely with attorneys and internal leadership. The firm offers stability, long term growth, and a collaborative environment where accuracy and initiative are valued.

This position is ideal for someone who enjoys ownership of their work, thrives in a fast paced professional setting, and wants to grow alongside a firm that is actively investing in its people and infrastructure.

• Prepare, edit, and finalize monthly client invoices with a strong focus on accuracy and timeliness
• Review time entries, rates, prebills, and billing guidelines to ensure compliance
• Support daily time entry and billing procedures for attorneys and staff
• Assist with electronic billing submissions, monitor rejections, and track invoice status
• Partner with internal teams on collections efforts and follow up on outstanding balances
• Maintain accurate billing records, client information, and organized documentation
• Process billing adjustments, transfers, and write offs during the prebill cycle
• Support month end, year end, and ad hoc reporting needs
• Review and reconcile corporate credit card statements
• Provide administrative support including reimbursements and document organization
• Respond to internal and client billing inquiries with professionalism
• Provide backup support for reception and general administrative functions as needed

• Two to four years of billing, administrative, or accounting support experience
• Law firm or professional services experience strongly preferred
• Excellent attention to detail and organizational skills
• Strong communication skills both written and verbal
• Proficiency with Microsoft Office and billing systems such as Orion or Net Docs

Associate or bachelor’s degree in accounting or related field experience

• Join a midsize law firm experiencing consistent growth
• Exposure to firm leadership and attorneys
• Clear opportunity for long term growth and expanded responsibility
• Supportive and team oriented culture
• Health, dental, and vision insurance
• Employer contribution to a 401k plan
• Flexible time off
• Short and long term disability insurance
• Life insurance
• Twelve to sixteen weeks of parental leave