Project Assistant & Office Coordinator

Established in 1900, Mead & Hunt is a nationally recognized and award-winning professional services consulting firm. Our planning, design, and construction services are available to clients across a wide variety of sectors. From architecture, aviation, food/beverage processing, and Federal, to transportation, water infrastructure, and more, our unique methodologies deliver innovative, cost-effective solutions that elevate clients and communities.

Here at Mead & Hunt, our culture is about taking care of people, doing the right thing, and doing what makes sense. We are a flexible company that believes in giving back to our communities. We are employee-owned and support initiatives through our various employee programs. We invest in our employees and build relationships that last.

We have continued to exceed our strategic growth initiatives, creating opportunities for our current and prospective team members. As a result, we are in the unique position to offer a full-time position for a Project Assistant & Office Coordinator to join our Architecture & Building Engineering group at our Denver, CO office location. The needed role is part project assistant and part office coordinator for our Architecture, Sustainability, and Commissioning teams, offering a dynamic and exciting opportunity for the right individual.

• Preparing pre-contract items such as start-up forms in Vision and Microsoft AEC 360 software, risk management items (insurance, W-9 forms, etc.), and coordinating project set-up
• Assisting project managers with preparing project schedules, contract coordination, invoice narratives, resource planning, and providing status updates on project milestones
• Compiling financial documents such as contracts, scope of services, proposals, prebills and closeouts.
• Assisting with business development lead generation and tracking
• Coordinating RFI and submittal responses with project teams
• Other tasks as assigned.

• Ordering and managing office supplies and equipment
• Greeting employees and visitors at the front door
• Coordinating mail distribution and shipping
• Organizing office meetings and taking minutes
• Handling badge orders, security coordination and access controls
• Submitting and following up on tickets for office maintenance issues
• Managing electronic files
• Planning, coordinating, and setting up office events
• Other tasks as assigned.

A valid driver's license and occasional travel may be required.

• An associate degree (or higher) in an administrative assistant program or related field from an accredited college or university
• At least 4 years of relevant office experience, of which at least 2 years of experience working in the AEC industry in an administrative capacity

OR

• If no degree, must have at least 6 years of relevant office experience, of which at least 2 years of experience working in the AEC industry in an administrative capacity.

• Experience proofing/editing project contracts
• Experience with project set-up in financial and project software (AEC 360 preferred)
• Experience preparing schedules and resource planning using Microsoft Project, Microsoft Teams, (or similar) project management software
• Proficiency in Microsoft Suite (Outlook, Word, Excel, and PowerPoint)
• Software experience with Deltek e (Vision & Ajera), Adobe, Microsoft Suite, Newforma, Bluebeam, with In-Design a plus.
• File management software experience (such as Newforma)
• Adaptable attitude to take on tasks large or small
• Contributor to the positive culture of the office
• Quick learner
• Experience or familiarity with generative AI-driven tools, platforms, or systems (e.g., Microsoft Copilot, ChatGPT, Claude, Gemini) to enhance productivity, automate tasks, and reduce errors.

At Mead & Hunt we shape the future by putting people first. If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, we can help you grow your career working with industry experts on exciting projects. Complete the online…