Administrative Assistant - AA II - HYBRID

This position is only open to Colorado state residents.

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business needs.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD and make a real difference...

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

* Employee wellness programs and facilities

* Extensive internal professional development opportunities on a wide variety of subjects

* Bike to work programs, including access to storage lockers and bike racks

* Distinctive career advancement opportunities throughout the State system

* Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

* Medical and dental health plans

* Paid life insurance

* Short- and long-term disability coverage

* 11 paid holidays per year plus generous personal time off

* Mentoring program with opportunities for mentors and mentees

* Tuition assistance for college level courses including Master's degree programs

* Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:  (Use the "Apply for this Job" box below).-service

The Work Unit:

The Indoor Environment Program exists to operate and enforce state-wide, legislatively mandated programs in asbestos, lead and Chlorofluorocarbons (CFCs) and support the Environmental Protection Agency by developing regulations, issuing permits and certificates (licenses), approving and auditing training courses, inspecting sources for compliance with applicable regulations and taking appropriate enforcement action against sources, companies and individuals found to be out of compliance.

The Program also provides public assistance and outreach to all Coloradans.

What you will be doing

The purpose of this position is to provide full and overarching administrative support to the Indoor Environment Program through established administrative work processes and implementing general office and administrative operations to accomplish the program's work. Work includes, but is not limited to, proctoring lead and asbestos certification exams, responding to records requests, invoicing, tracking payments, assisting with second notices and final notices, implementing established office procedures, general office records systems data entry, including updating files and record management;

providing non-technical customer service to regulated communities and the general public.

Job Duties:

Assistant and Backup Certification Exam Proctor

* Driving to test location, typically once per week, and independently load, cart, and unload several boxes of testing materials.

* Maintains and keeps fully stocked the materials used for certification exams.

* Adheres to and enforces the test session times and rules.

* Understand the certification and testing process to be able to answer procedural questions posed by customers who are taking an exam or exams.

* Provide quality customer service to all of the various people attending test sessions.

Assistant and Backup Records, Permits and Certification

Records

* Process Colorado Open Records Act (CORA) requests in a timely manner. Maintain records of documents stored off-site, recall as required.

* Destroy older records as per the program records retention schedule and document those actions.

* Provide timely research and follow-up assistance to IEP staff regarding permit and certification applications.

* Assist in the digitization of IEP records.

Permits

* Timely and accurate data entry of asbestos and lead abatement permits and demolition permits

* Conduct review of processed permit applications for accuracy and currency of individual and company certifications and registrations and other non-technical information from the application

* Bring permitting errors to the attention of the…