Project & Safety Coordinator

Description

Tecta America Colorado

Position Type: Non-Exempt

Salary: $28.00+ per hour (DOE)
Reports To: Vice President & Operations Manager

The Project & Safety Coordinator provides daily operational and safety support for Tecta America Colorado. This role serves as a key connector between sales, production, service, and the field by ensuring projects are properly set up, documented, communicated, and closed out — while also owning day-to-day safety administration and coordination.

This position plays a critical role in maintaining execution quality, clear communication, and a strong safety culture across production and service work. The Project & Safety Coordinator is not a Project Manager, but a high-impact support role that drives consistency, follow-through, and accountability.

• Coordinate project handoff from sales to production, ensuring scopes, documentation, and expectations are clearly communicated.
• Create, organize, and maintain complete job files including contracts, scopes, permits, checklists, change orders, daily communications, closeout documents, and warranties.
• Support Superintendents and Project Managers with scheduling coordination, documentation, and internal communication.
• Assist with owner and property manager communication related to documentation, closeout, and warranty requirements.
• Support service operations with documentation, coordination, and administrative needs as required.
• Help standardize project startup and closeout processes across replacement projects.

• Serve as the primary point of contact for safety administration within the operating unit.
• Conduct new-hire safety orientations.
• Develop and distribute weekly toolbox talks for production and service crews.
• Develop and maintain site‑specific safety plans.
• Track safety training, incidents, corrective actions, and compliance requirements.
• Own internal follow‑up related to incidents, near misses, and safety documentation.
• Support vehicle and driver safety initiatives, including coordination related to Samsara reporting and follow‑up.
• Own monthly corporate safety reporting and documentation, and participate in monthly corporate safety calls to represent Tecta America Colorado and support alignment with corporate.

• Proactively identify gaps, risks, or breakdowns in project and safety processes and work to resolve them.
• Take ownership of assigned responsibilities and drive tasks to completion with minimal supervision.
• Maintain a positive, professional working relationship with peers, field leadership, management, and corporate support resources.
• Support a cooperative, team‑oriented environment focused on quality, safety, and accountability.
• Perform other duties as assigned to support the needs of the business.

• Strong organizational and documentation skills with a high attention to detail.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Clear, professional written and verbal communication skills.
• Ability to work independently, establish priorities, and follow through without constant direction.
• Strong problem‑solving skills and sound judgment.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to build effective working relationships across office, field, and leadership teams.
• Commitment to quality, safety, and continuous improvement.

• Construction or roofing industry experience.
• Familiarity with project documentation, closeouts, and warranty processes.
• Experience supporting safety programs or compliance activities.
• Experience working in a service‑oriented or owner‑direct construction environment.
• Familiarity with ERP or project management systems (e.g., Navision).

• Ownership and accountability
• Strong communication skills
• Attention to detail and accuracy
• Time management and organization
• Teamwork and collaboration
• Willingness to learn and adapt

• Comply with all workplace health and safety policies and procedures.
• Actively participate in safety…